Beyond the Clock: My Productivity Stack

Beyond the Clock: My Productivity Stack

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Timestamped transcript

1 00:00:00,160 --> 00:00:04,480 welcome to venture step podcast where we

2 00:00:01,839 --> 00:00:06,759 discuss entrepreneurship industry Trends

3 00:00:04,480 --> 00:00:08,040 and the occasional book review have you

4 00:00:06,759 --> 00:00:09,599 ever felt like you don't have enough

5 00:00:08,040 --> 00:00:13,320 time I'm sure we've all been there

6 00:00:09,599 --> 00:00:15,199 splitting life between kids family

7 00:00:13,320 --> 00:00:19,600 partner your girlfriend

8 00:00:15,199 --> 00:00:22,760 boyfriend hobbies and friends and just

9 00:00:19,600 --> 00:00:24,560 having a social life in general and

10 00:00:22,760 --> 00:00:26,920 things that you you're trying to do and

11 00:00:24,560 --> 00:00:29,640 work it on yourself like reading

12 00:00:26,920 --> 00:00:32,920 exercising or chasing that that next

13 00:00:29,640 --> 00:00:34,680 goal all those things have a cost and

14 00:00:32,920 --> 00:00:37,680 the cost is you could do anything in

15 00:00:34,680 --> 00:00:40,160 life as long as you're willing to accept

16 00:00:37,680 --> 00:00:42,559 that you're not going to be the best at

17 00:00:40,160 --> 00:00:46,120 all things you could pick a couple that

18 00:00:42,559 --> 00:00:47,640 you could really be good at and so you

19 00:00:46,120 --> 00:00:51,280 could be you could be a really good

20 00:00:47,640 --> 00:00:54,320 parent and a really good work life but

21 00:00:51,280 --> 00:00:57,000 your social life might have it hampering

22 00:00:54,320 --> 00:01:00,719 on it or you could do vice versa you

23 00:00:57,000 --> 00:01:04,080 could do you know really good family and

24 00:01:00,719 --> 00:01:07,240 social life but your work life might not

25 00:01:04,080 --> 00:01:10,680 be as good as it is with other people

26 00:01:07,240 --> 00:01:13,479 that are more focused so obviously

27 00:01:10,680 --> 00:01:16,799 people who specialize in certain areas

28 00:01:13,479 --> 00:01:18,720 in school are good at those areas and so

29 00:01:16,799 --> 00:01:20,920 same thing applies in life but then how

30 00:01:18,720 --> 00:01:24,240 do you manage all those aspects of your

31 00:01:20,920 --> 00:01:26,640 life that's something that I have been

32 00:01:24,240 --> 00:01:28,880 pondering the last couple weeks and I

33 00:01:26,640 --> 00:01:33,799 figured I would share my productivity

34 00:01:28,880 --> 00:01:35,479 stack um what I'm doing and I also

35 00:01:33,799 --> 00:01:36,880 wanted to take things to the next level

36 00:01:35,479 --> 00:01:40,119 because I was struggling in certain

37 00:01:36,880 --> 00:01:42,680 areas especially at work and so I I did

38 00:01:40,119 --> 00:01:45,520 a lot of research on project management

39 00:01:42,680 --> 00:01:47,560 tools and personal task management tools

40 00:01:45,520 --> 00:01:49,399 no taking tools and so I'm going to

41 00:01:47,560 --> 00:01:53,719 discuss all those tools and the tools

42 00:01:49,399 --> 00:01:56,119 that I picked to to help manage my time

43 00:01:53,719 --> 00:01:57,560 and discuss the you know little caveats

44 00:01:56,119 --> 00:01:59,560 but I'm really just going to be giving

45 00:01:57,560 --> 00:02:02,600 personal antidotes my experience of

46 00:01:59,560 --> 00:02:05,079 using the app and why I do what I'm

47 00:02:02,600 --> 00:02:07,360 doing and just different methodologies

48 00:02:05,079 --> 00:02:09,560 I'm definitely not an expert in these

49 00:02:07,360 --> 00:02:12,280 methodologies because people write books

50 00:02:09,560 --> 00:02:13,920 about them people you know they have

51 00:02:12,280 --> 00:02:16,040 their PHD and they write the book and

52 00:02:13,920 --> 00:02:19,319 they create these methodologies or

53 00:02:16,040 --> 00:02:21,720 whatever and they're not anything crazy

54 00:02:19,319 --> 00:02:23,360 it's pretty mainstream but I would just

55 00:02:21,720 --> 00:02:26,800 like to discuss my perspective and that

56 00:02:23,360 --> 00:02:29,200 might help you out so before we dive in

57 00:02:26,800 --> 00:02:32,400 I'm your host Dalton Anderson I've got a

58 00:02:29,200 --> 00:02:34,400 bit of a mixup background in programming

59 00:02:32,400 --> 00:02:36,319 Insurance offline you can find me

60 00:02:34,400 --> 00:02:38,920 running building my side business or

61 00:02:36,319 --> 00:02:42,360 lost in a good book you can listen to

62 00:02:38,920 --> 00:02:43,879 the podcast in video and audio format if

63 00:02:42,360 --> 00:02:47,400 that's your thing you can find it on

64 00:02:43,879 --> 00:02:51,000 YouTube If audio is your preference you

65 00:02:47,400 --> 00:02:53,599 can find the podcast on Apple podcast

66 00:02:51,000 --> 00:02:55,440 Spotify of course YouTube or wherever

67 00:02:53,599 --> 00:02:57,879 else you get your

68 00:02:55,440 --> 00:02:59,840 podcast so as discussed today we're

69 00:02:57,879 --> 00:03:02,800 going to talk about time manage

70 00:02:59,840 --> 00:03:05,480 management and I'm going to break down

71 00:03:02,800 --> 00:03:08,120 my to-do list app and then I'm going to

72 00:03:05,480 --> 00:03:10,920 talk about the time task management or

73 00:03:08,120 --> 00:03:12,599 time management framework that I utilize

74 00:03:10,920 --> 00:03:17,120 and my personal

75 00:03:12,599 --> 00:03:19,799 approach and I'll give some anent um not

76 00:03:17,120 --> 00:03:22,840 I'll give some small snippet summaries

77 00:03:19,799 --> 00:03:25,239 of the methods or techniques that are

78 00:03:22,840 --> 00:03:28,400 used just in case you're not familiar

79 00:03:25,239 --> 00:03:31,080 but I won't be going with a robust

80 00:03:28,400 --> 00:03:33,319 summary or something like that you

81 00:03:31,080 --> 00:03:36,720 definitely you'll get way better

82 00:03:33,319 --> 00:03:39,239 information online U you could talk

83 00:03:36,720 --> 00:03:40,720 about one methodology for a long time

84 00:03:39,239 --> 00:03:43,360 over an hour or something like that if

85 00:03:40,720 --> 00:03:44,519 you really wanted to get down and dirty

86 00:03:43,360 --> 00:03:47,000 with it and then we're going to talk

87 00:03:44,519 --> 00:03:49,760 about the project management apps that I

88 00:03:47,000 --> 00:03:52,640 tried and the one that I chose and

89 00:03:49,760 --> 00:03:55,120 why and the apps said you know obviously

90 00:03:52,640 --> 00:03:58,120 didn't make the cut so I'm not going to

91 00:03:55,120 --> 00:04:00,000 talk about every app that I tried in the

92 00:03:58,120 --> 00:04:01,760 first two segments but I'll go a little

93 00:04:00,000 --> 00:04:06,680 bit more detail on the other apps that I

94 00:04:01,760 --> 00:04:08,200 tried at the bottom and I'll keep it

95 00:04:06,680 --> 00:04:11,280 conversational

96 00:04:08,200 --> 00:04:14,599 okay so task management task management

97 00:04:11,280 --> 00:04:17,280 is something that people struggle with I

98 00:04:14,599 --> 00:04:21,359 feel like like how do you how do you

99 00:04:17,280 --> 00:04:24,120 manage where you are going how do you

100 00:04:21,359 --> 00:04:26,440 manage oneoff tasks how do

101 00:04:24,120 --> 00:04:28,880 you understand where those tasks are

102 00:04:26,440 --> 00:04:31,440 coming from which areas of your life are

103 00:04:28,880 --> 00:04:36,440 those tasks supposed to be

104 00:04:31,440 --> 00:04:39,360 located and just in general having

105 00:04:36,440 --> 00:04:41,080 something where it's really easy when

106 00:04:39,360 --> 00:04:42,919 someone's talking to you at work or

107 00:04:41,080 --> 00:04:46,039 someone's talking to you at a coffee

108 00:04:42,919 --> 00:04:48,240 shop just open up the app and assign

109 00:04:46,039 --> 00:04:49,759 something to yourself like really quick

110 00:04:48,240 --> 00:04:51,479 that's what I was looking for there's

111 00:04:49,759 --> 00:04:55,080 there's many offerings on the market but

112 00:04:51,479 --> 00:04:58,759 I really narrowed it down to two is a to

113 00:04:55,080 --> 00:05:02,120 to do us which is it's like to do and

114 00:04:58,759 --> 00:05:04,800 then is like I all one word and then

115 00:05:02,120 --> 00:05:08,280 it's tick tick those are the two that I

116 00:05:04,800 --> 00:05:09,960 really narrowed down to to doist and

117 00:05:08,280 --> 00:05:13,680 tick tick

118 00:05:09,960 --> 00:05:16,880 are like the two biggest task management

119 00:05:13,680 --> 00:05:20,479 apps there are to dois has been around

120 00:05:16,880 --> 00:05:24,639 longer I think 20 years

121 00:05:20,479 --> 00:05:29,280 and has a clearer road map of where it's

122 00:05:24,639 --> 00:05:34,160 going in my opinion I like the UI more

123 00:05:29,280 --> 00:05:37,680 than and tick tick tick tick has really

124 00:05:34,160 --> 00:05:39,840 launched a lot of features and is rather

125 00:05:37,680 --> 00:05:41,919 new to the market compared to todu

126 00:05:39,840 --> 00:05:44,800 because T is like one of the oldest and

127 00:05:41,919 --> 00:05:49,560 tick tick has some you know interesting

128 00:05:44,800 --> 00:05:53,880 features that forced todoist to

129 00:05:49,560 --> 00:05:56,639 adapt and to todoist had to adapt many

130 00:05:53,880 --> 00:06:00,000 of the features like adap or die where

131 00:05:56,639 --> 00:06:02,000 tick tick was forcing to do is to adopt

132 00:06:00,000 --> 00:06:04,759 many features that they didn't have and

133 00:06:02,000 --> 00:06:07,919 so I think that's great uh I I love when

134 00:06:04,759 --> 00:06:09,800 there's this two company competition

135 00:06:07,919 --> 00:06:14,080 where two companies are pushing each

136 00:06:09,800 --> 00:06:16,120 other a good example would be Apple and

137 00:06:14,080 --> 00:06:18,400 Google and the hardware or I guess not

138 00:06:16,120 --> 00:06:21,560 as much as Google I would say Apple and

139 00:06:18,400 --> 00:06:23,400 Samsung in the hardware business where

140 00:06:21,560 --> 00:06:24,880 Samsung makes a device that's pretty

141 00:06:23,400 --> 00:06:26,599 good apple makes the device and they

142 00:06:24,880 --> 00:06:30,319 kind of just push back and forth and

143 00:06:26,599 --> 00:06:32,120 they they innovate and

144 00:06:30,319 --> 00:06:34,560 it makes us happy because if you're an

145 00:06:32,120 --> 00:06:35,880 Apple fan Apple's getting pushed by

146 00:06:34,560 --> 00:06:37,840 Samsung so you're getting better

147 00:06:35,880 --> 00:06:39,759 products Samsung's getting pushed by

148 00:06:37,840 --> 00:06:42,800 Apple so Samsung fans are getting better

149 00:06:39,759 --> 00:06:46,240 products so overall the competition is

150 00:06:42,800 --> 00:06:49,560 perfect if you want to manage your your

151 00:06:46,240 --> 00:06:52,240 task because todoist is getting pushed

152 00:06:49,560 --> 00:06:54,080 by tick tick and and now to-do is caught

153 00:06:52,240 --> 00:06:57,280 up and now they're pushing each

154 00:06:54,080 --> 00:07:00,360 other but basically Todo is is rather

155 00:06:57,280 --> 00:07:03,960 new not s sorry not to Tod do tick tick

156 00:07:00,360 --> 00:07:08,599 is rather new and so they launched many

157 00:07:03,960 --> 00:07:11,400 features like very fast and they I would

158 00:07:08,599 --> 00:07:13,960 say aren't as stable I would like the

159 00:07:11,400 --> 00:07:15,360 features are there but they're not

160 00:07:13,960 --> 00:07:17,879 perfect like they're always missing

161 00:07:15,360 --> 00:07:20,599 something they never seemed like fully

162 00:07:17,879 --> 00:07:24,199 fledged features whereas todoist when

163 00:07:20,599 --> 00:07:27,840 todoist comes out with something it's

164 00:07:24,199 --> 00:07:31,280 pretty topnotch in its class

165 00:07:27,840 --> 00:07:35,000 and I felt like to to do this over

166 00:07:31,280 --> 00:07:37,479 time they have stabilized their features

167 00:07:35,000 --> 00:07:38,479 and their offering but they launch

168 00:07:37,479 --> 00:07:40,960 features like they're constantly

169 00:07:38,479 --> 00:07:42,599 shipping new things which is great but

170 00:07:40,960 --> 00:07:44,240 the caveat of that is like they're

171 00:07:42,599 --> 00:07:47,240 they're iterating so fast that the

172 00:07:44,240 --> 00:07:51,000 features that they shipped two months

173 00:07:47,240 --> 00:07:53,199 ago might not be fully baked and then

174 00:07:51,000 --> 00:07:57,039 over time you just get a whole bunch of

175 00:07:53,199 --> 00:07:59,000 like half baked things where it's not

176 00:07:57,039 --> 00:08:01,319 complete and it's missing things or it

177 00:07:59,000 --> 00:08:04,240 might be a little buggy or whatever the

178 00:08:01,319 --> 00:08:06,240 issue is or there's this weird UI thing

179 00:08:04,240 --> 00:08:08,720 and it's not as clean whereas to do is

180 00:08:06,240 --> 00:08:11,280 is a little bit slower moving and the

181 00:08:08,720 --> 00:08:13,240 features that they do launch are very

182 00:08:11,280 --> 00:08:16,080 polished I would

183 00:08:13,240 --> 00:08:18,400 say so that that's one of my my key

184 00:08:16,080 --> 00:08:20,199 gripes is like I think that if you're

185 00:08:18,400 --> 00:08:23,280 always looking for those new features

186 00:08:20,199 --> 00:08:25,919 and and and be able to provide feedback

187 00:08:23,280 --> 00:08:30,240 and have those features implemented into

188 00:08:25,919 --> 00:08:32,080 the app which tick tick is known to do

189 00:08:30,240 --> 00:08:37,640 then that's probably your

190 00:08:32,080 --> 00:08:39,159 choice but if you want a clean simple UI

191 00:08:37,640 --> 00:08:42,159 with potentially less

192 00:08:39,159 --> 00:08:45,399 features than that your competitor but

193 00:08:42,159 --> 00:08:47,800 those features are very polished and you

194 00:08:45,399 --> 00:08:50,880 have a uniformed look across apps of

195 00:08:47,800 --> 00:08:53,320 different platforms like my todoist app

196 00:08:50,880 --> 00:08:56,839 on my Android phone my Google pixel

197 00:08:53,320 --> 00:08:59,920 phone is very clean

198 00:08:56,839 --> 00:09:03,640 beautiful the todoist app on my Mac Mac

199 00:08:59,920 --> 00:09:06,360 my MacBook Pro Clean it's almost the

200 00:09:03,640 --> 00:09:07,440 exact same UI and layout the todoist app

201 00:09:06,360 --> 00:09:09,920 on the

202 00:09:07,440 --> 00:09:11,519 Windows pretty much the same exact thing

203 00:09:09,920 --> 00:09:13,440 like you can't really tell like if I

204 00:09:11,519 --> 00:09:16,160 look at Mac and if I look at Windows

205 00:09:13,440 --> 00:09:19,640 functionality UI everything animations

206 00:09:16,160 --> 00:09:23,240 all the same if I go on the website same

207 00:09:19,640 --> 00:09:25,959 thing tick tick it seems like there are

208 00:09:23,240 --> 00:09:28,720 apps like their Mac app and their

209 00:09:25,959 --> 00:09:31,279 Windows app look different their Android

210 00:09:28,720 --> 00:09:33,680 app versus their Apple app looks

211 00:09:31,279 --> 00:09:36,079 different and so you don't have this

212 00:09:33,680 --> 00:09:38,279 uniformed UI for all these different

213 00:09:36,079 --> 00:09:39,680 apps and it's kind of confusing why they

214 00:09:38,279 --> 00:09:41,680 why they're all different I I would

215 00:09:39,680 --> 00:09:44,920 appreciate if they were the same but as

216 00:09:41,680 --> 00:09:48,160 far as features Go I mean they're pretty

217 00:09:44,920 --> 00:09:50,519 much identical now they both they both

218 00:09:48,160 --> 00:09:53,839 allow you to use task management formats

219 00:09:50,519 --> 00:09:56,959 like Frameworks sorry like the

220 00:09:53,839 --> 00:10:00,880 Eisenhower Matrix or getting getting

221 00:09:56,959 --> 00:10:03,160 things done or eat the Frog or time

222 00:10:00,880 --> 00:10:05,560 blocking like it allows you to do all

223 00:10:03,160 --> 00:10:08,000 those things with a

224 00:10:05,560 --> 00:10:11,120 template and you can manage your

225 00:10:08,000 --> 00:10:13,800 schedule your task can become events on

226 00:10:11,120 --> 00:10:16,079 your calendar to enable time

227 00:10:13,800 --> 00:10:18,200 blocking it pretty much does the same

228 00:10:16,079 --> 00:10:19,399 thing and and if and if not you could

229 00:10:18,200 --> 00:10:21,760 you can get an

230 00:10:19,399 --> 00:10:24,600 integration they allow Integrations and

231 00:10:21,760 --> 00:10:26,079 plugins or if maybe they have a service

232 00:10:24,600 --> 00:10:28,600 that you want or don't have a service

233 00:10:26,079 --> 00:10:33,079 that you want but you want to keep using

234 00:10:28,600 --> 00:10:36,639 Tod do this or are tick tick then you

235 00:10:33,079 --> 00:10:38,240 can you know have this plug-in app like

236 00:10:36,639 --> 00:10:40,959 if you wanted better time blocking

237 00:10:38,240 --> 00:10:45,120 features you could use uh Sam Sama and

238 00:10:40,959 --> 00:10:48,560 Sam Sama would allow very Advanced time

239 00:10:45,120 --> 00:10:52,079 blocking and scheduling of your

240 00:10:48,560 --> 00:10:54,480 time but it comes with its own separate

241 00:10:52,079 --> 00:10:56,480 subscription and both of these apps I

242 00:10:54,480 --> 00:10:57,440 didn't say said I didn't think it was

243 00:10:56,480 --> 00:10:58,839 that important because it's not that

244 00:10:57,440 --> 00:11:01,639 much money in the first place but both

245 00:10:58,839 --> 00:11:03,880 of them are free and if you want premium

246 00:11:01,639 --> 00:11:06,120 it's like five bucks or four bucks a

247 00:11:03,880 --> 00:11:08,800 month or something if you do it annually

248 00:11:06,120 --> 00:11:11,920 so it's it's fairly cheap I mean people

249 00:11:08,800 --> 00:11:14,279 spend more than that a week on coffee

250 00:11:11,920 --> 00:11:16,440 every you know I know people that get

251 00:11:14,279 --> 00:11:17,760 Starbucks four times a week I mean

252 00:11:16,440 --> 00:11:19,839 that's that's a lot more than four bucks

253 00:11:17,760 --> 00:11:21,639 a month so I don't think many people are

254 00:11:19,839 --> 00:11:23,079 concerned about $4 a month so that's why

255 00:11:21,639 --> 00:11:26,720 I didn't mention the price but I would

256 00:11:23,079 --> 00:11:29,519 say as feature-wise they're pretty much

257 00:11:26,720 --> 00:11:32,440 identical but as said tick tick seem to

258 00:11:29,519 --> 00:11:35,160 launch things faster than

259 00:11:32,440 --> 00:11:38,279 Todo they both have reoccurring tasks

260 00:11:35,160 --> 00:11:40,839 you can have your tasks tied to

261 00:11:38,279 --> 00:11:42,279 geolocations like if you get to work you

262 00:11:40,839 --> 00:11:44,800 could have like tasks being triggered

263 00:11:42,279 --> 00:11:48,040 like check your email Brew Coffee

264 00:11:44,800 --> 00:11:50,040 whatever you can have a hierarchial

265 00:11:48,040 --> 00:11:52,240 approach to your tasks you could have

266 00:11:50,040 --> 00:11:53,880 projects and you have sub projects and

267 00:11:52,240 --> 00:11:57,480 then you have tasks within the project

268 00:11:53,880 --> 00:12:00,160 or sections both of them have tasks

269 00:11:57,480 --> 00:12:02,720 comments and notes tick tick uses notes

270 00:12:00,160 --> 00:12:04,320 which I think is better approach than to

271 00:12:02,720 --> 00:12:07,880 Do's

272 00:12:04,320 --> 00:12:10,399 comments but overall they're pretty much

273 00:12:07,880 --> 00:12:15,399 once again identical it's more of a

274 00:12:10,399 --> 00:12:19,240 preference I prefer to Do's UI and

275 00:12:15,399 --> 00:12:23,000 simplicity and I like that since I have

276 00:12:19,240 --> 00:12:26,720 a desktop PC which is Windows I have a

277 00:12:23,000 --> 00:12:28,720 portable laptop which is Mac then I have

278 00:12:26,720 --> 00:12:32,320 a work computer that's windows and then

279 00:12:28,720 --> 00:12:34,920 my phone is Android so I'm in on all

280 00:12:32,320 --> 00:12:37,600 sorts of different operating

281 00:12:34,920 --> 00:12:40,120 systems so I like that it's uniform like

282 00:12:37,600 --> 00:12:44,639 I really appreciate the Simplicity and

283 00:12:40,120 --> 00:12:47,920 the beauty of their applications so

284 00:12:44,639 --> 00:12:51,320 that's that was why I chose to do this

285 00:12:47,920 --> 00:12:52,720 over tick tick I'm really a UI guy like

286 00:12:51,320 --> 00:12:54,320 you're G to talk about it I'm going to

287 00:12:52,720 --> 00:12:57,360 talk about it in and some of these other

288 00:12:54,320 --> 00:13:01,079 apps at the at later in the

289 00:12:57,360 --> 00:13:04,800 episode where I was just like man this

290 00:13:01,079 --> 00:13:06,440 UI is is brutal and I have a list of

291 00:13:04,800 --> 00:13:09,079 like five different apps I'm G to try

292 00:13:06,440 --> 00:13:11,320 out and if I open it up and the UI is

293 00:13:09,079 --> 00:13:13,160 just horrendous I'm like all right I

294 00:13:11,320 --> 00:13:15,120 I'll give it a try but it seems like

295 00:13:13,160 --> 00:13:16,440 it's a no it seems like a no it seems

296 00:13:15,120 --> 00:13:17,360 like they're just not putting a lot of

297 00:13:16,440 --> 00:13:19,800 thought

298 00:13:17,360 --> 00:13:22,040 into their product and that's that's how

299 00:13:19,800 --> 00:13:25,800 I feel like if the UI isn't elegant and

300 00:13:22,040 --> 00:13:28,480 free flowing and just like beautiful I

301 00:13:25,800 --> 00:13:29,920 feel like they're just not putting in

302 00:13:28,480 --> 00:13:31,360 the thought

303 00:13:29,920 --> 00:13:33,839 into their product like they're they're

304 00:13:31,360 --> 00:13:36,160 just they're just not being thoughtful

305 00:13:33,839 --> 00:13:37,639 about the product they're releasing and

306 00:13:36,160 --> 00:13:40,399 maybe for certain things like the UI

307 00:13:37,639 --> 00:13:42,839 doesn't matter like I guess Amazon

308 00:13:40,399 --> 00:13:45,279 Amazon's a company that a lot of PE a

309 00:13:42,839 --> 00:13:46,440 website that I use that the UI I mean

310 00:13:45,279 --> 00:13:49,600 the UI

311 00:13:46,440 --> 00:13:52,639 sucks but I mean where else am I going

312 00:13:49,600 --> 00:13:56,519 to get same day shipping and next day

313 00:13:52,639 --> 00:13:59,800 shipping consistently so I don't know

314 00:13:56,519 --> 00:14:03,519 Walmart's UI I think is better but

315 00:13:59,800 --> 00:14:06,000 I don't have Walmart plus and I use my

316 00:14:03,519 --> 00:14:08,600 family's Amazon Prime because I'm cheap

317 00:14:06,000 --> 00:14:12,560 like that shout out to my

318 00:14:08,600 --> 00:14:16,360 mom okay so task management framework

319 00:14:12,560 --> 00:14:19,000 and I think that people get a lot of I

320 00:14:16,360 --> 00:14:21,000 rephrase that task management framework

321 00:14:19,000 --> 00:14:22,560 I think people get caught up with using

322 00:14:21,000 --> 00:14:24,920 their framework like oh I did my

323 00:14:22,560 --> 00:14:27,560 research this is the framework for me

324 00:14:24,920 --> 00:14:30,399 and this is how this is how I do

325 00:14:27,560 --> 00:14:31,480 things I don't necessarily like that

326 00:14:30,399 --> 00:14:34,440 approach I think you should be a little

327 00:14:31,480 --> 00:14:37,160 bit more free flowing on the things that

328 00:14:34,440 --> 00:14:40,199 you're doing and how you're doing them

329 00:14:37,160 --> 00:14:43,600 because I I don't feel like

330 00:14:40,199 --> 00:14:46,040 one methodology or

331 00:14:43,600 --> 00:14:48,959 technique taks all the boxes like

332 00:14:46,040 --> 00:14:51,240 they're they're all good at one or two

333 00:14:48,959 --> 00:14:53,399 things they kind of build off of each

334 00:14:51,240 --> 00:14:56,279 other but a lot of times I think it's

335 00:14:53,399 --> 00:14:58,440 best to combine them in certain

336 00:14:56,279 --> 00:15:01,480 circumstances but I'm just going to talk

337 00:14:58,440 --> 00:15:02,360 about like how I manage my my my time

338 00:15:01,480 --> 00:15:05,120 with these

339 00:15:02,360 --> 00:15:07,480 Frameworks and then I'll show you

340 00:15:05,120 --> 00:15:11,440 afterwards the todoist app I I'll share

341 00:15:07,480 --> 00:15:14,839 what I what I did I basically man manag

342 00:15:11,440 --> 00:15:19,560 my task by combining two different

343 00:15:14,839 --> 00:15:24,160 techniques I think it's like the getting

344 00:15:19,560 --> 00:15:26,440 things done and the manager systematic

345 00:15:24,160 --> 00:15:28,680 not the manager the founder systematic

346 00:15:26,440 --> 00:15:30,519 template and then one other template

347 00:15:28,680 --> 00:15:32,959 comb all into one and that's how I

348 00:15:30,519 --> 00:15:34,279 manage my tasks and I think that's

349 00:15:32,959 --> 00:15:36,639 pretty good and I feel like I'm on top

350 00:15:34,279 --> 00:15:40,040 of my stuff and I feel like I'm getting

351 00:15:36,639 --> 00:15:42,880 a lot more things I would say a lot more

352 00:15:40,040 --> 00:15:45,759 items done and completed off my off my

353 00:15:42,880 --> 00:15:49,440 chest my back and my shoulders feel a

354 00:15:45,759 --> 00:15:51,360 lot lighter and also it allows me to

355 00:15:49,440 --> 00:15:53,279 really understand what's going on for my

356 00:15:51,360 --> 00:15:55,040 day because my calendars are all

357 00:15:53,279 --> 00:15:57,279 integrated so I my work calendar is

358 00:15:55,040 --> 00:15:59,880 integrated and my Google Calendar is

359 00:15:57,279 --> 00:16:02,199 integrated and then my P that I'm

360 00:15:59,880 --> 00:16:04,759 putting on there with durations are

361 00:16:02,199 --> 00:16:07,040 integrated so I can see everything all

362 00:16:04,759 --> 00:16:09,639 in one place so I know what's going on

363 00:16:07,040 --> 00:16:12,120 throughout the day it's just great but

364 00:16:09,639 --> 00:16:15,240 I'll go over that after I talk about how

365 00:16:12,120 --> 00:16:17,519 I like to go about completing things and

366 00:16:15,240 --> 00:16:20,480 if I'm struggling like what do I do so

367 00:16:17,519 --> 00:16:23,720 for workouts I like to to use eat the

368 00:16:20,480 --> 00:16:28,000 Frog framework so eat the frog is

369 00:16:23,720 --> 00:16:29,519 basically like in a really oneliner

370 00:16:28,000 --> 00:16:30,920 thing is like

371 00:16:29,519 --> 00:16:34,920 you have these tasks that you're really

372 00:16:30,920 --> 00:16:37,880 dragging on right so say I don't know

373 00:16:34,920 --> 00:16:39,440 things you don't want to do maybe lawn

374 00:16:37,880 --> 00:16:41,839 work like mow the grass and it's

375 00:16:39,440 --> 00:16:44,880 summertime and it's just hot you don't

376 00:16:41,839 --> 00:16:46,920 want to do it or put together your

377 00:16:44,880 --> 00:16:49,279 travel itinerary that you know it's

378 00:16:46,920 --> 00:16:51,040 going to be super timeconsuming and you

379 00:16:49,279 --> 00:16:54,600 would rather watch

380 00:16:51,040 --> 00:16:56,959 Netflix so instead of saving it for last

381 00:16:54,600 --> 00:16:59,519 or doing it in the middle eat the Frog

382 00:16:56,959 --> 00:17:01,519 basically is you do the thing that you

383 00:16:59,519 --> 00:17:03,800 don't want to do first you get it out of

384 00:17:01,519 --> 00:17:05,039 the way and so I like to do that with

385 00:17:03,800 --> 00:17:07,319 really difficult

386 00:17:05,039 --> 00:17:08,160 tasks sorry I'm still a bit sick sorry I

387 00:17:07,319 --> 00:17:09,959 had a

388 00:17:08,160 --> 00:17:13,160 cough

389 00:17:09,959 --> 00:17:16,079 I like to use eat the Frog for tasks

390 00:17:13,160 --> 00:17:18,959 that I just I'm dreading like a good

391 00:17:16,079 --> 00:17:20,720 example is that when I have a workout

392 00:17:18,959 --> 00:17:24,400 that I know is going to be super

393 00:17:20,720 --> 00:17:28,480 difficult like Sprint work or

394 00:17:24,400 --> 00:17:31,160 a long run with when my legs are sore or

395 00:17:28,480 --> 00:17:33,200 something like that I try to do that

396 00:17:31,160 --> 00:17:34,960 first thing in the morning if I don't

397 00:17:33,200 --> 00:17:37,280 get it done and I think that overall the

398 00:17:34,960 --> 00:17:40,000 approach is great for

399 00:17:37,280 --> 00:17:44,280 exercising because you can make all

400 00:17:40,000 --> 00:17:46,120 sorts of excuses oh I'm tired oh I'm

401 00:17:44,280 --> 00:17:48,400 working late tonight and then I still

402 00:17:46,120 --> 00:17:50,799 have to get my food and I don't have to

403 00:17:48,400 --> 00:17:51,919 clean the dishes afterwards or I have to

404 00:17:50,799 --> 00:17:54,679 take all the trash you can make all

405 00:17:51,919 --> 00:17:57,200 sorts of excuses but if you eat the Frog

406 00:17:54,679 --> 00:17:59,520 for your workout right in the morning

407 00:17:57,200 --> 00:18:01,240 there it is it's done it's done done you

408 00:17:59,520 --> 00:18:02,080 don't have to worry about it nothing

409 00:18:01,240 --> 00:18:06,799 comes

410 00:18:02,080 --> 00:18:09,039 up so I think for working out I like to

411 00:18:06,799 --> 00:18:12,400 use eat the Frog and I just do it right

412 00:18:09,039 --> 00:18:15,480 away and for other tasks like related to

413 00:18:12,400 --> 00:18:17,360 work things that I have to do related to

414 00:18:15,480 --> 00:18:18,480 like reporting or reviewing you know

415 00:18:17,360 --> 00:18:20,760 financial

416 00:18:18,480 --> 00:18:23,159 documents that is going to be very timec

417 00:18:20,760 --> 00:18:25,159 consuming I try to do that right away it

418 00:18:23,159 --> 00:18:28,039 might not be the most efficient way to

419 00:18:25,159 --> 00:18:30,200 do it because if you think about how

420 00:18:28,039 --> 00:18:34,240 your sleep schedule is if you're an

421 00:18:30,200 --> 00:18:36,360 early bird or a night owl your brain

422 00:18:34,240 --> 00:18:37,280 activity is better at certain certain

423 00:18:36,360 --> 00:18:39,520 task

424 00:18:37,280 --> 00:18:42,000 segmentation throughout the day so if

425 00:18:39,520 --> 00:18:46,559 you're an early bird like myself it's

426 00:18:42,000 --> 00:18:48,760 better I mean this is a stere like

427 00:18:46,559 --> 00:18:50,960 stereotyping early birds but from the

428 00:18:48,760 --> 00:18:53,320 research and who knows if any of this

429 00:18:50,960 --> 00:18:56,440 stuff is legitimate I mean this is

430 00:18:53,320 --> 00:18:58,200 people what they tell us who knows but

431 00:18:56,440 --> 00:18:59,799 you're supposed to really do analytical

432 00:18:58,200 --> 00:19:03,240 tasks first thing in the morning that's

433 00:18:59,799 --> 00:19:04,760 when your high highest energy and then

434 00:19:03,240 --> 00:19:06,640 at the middle of the day you're supposed

435 00:19:04,760 --> 00:19:08,760 to do like collaborative work and then

436 00:19:06,640 --> 00:19:11,000 at the end of the day at the end of your

437 00:19:08,760 --> 00:19:15,960 day you're supposed to do administrative

438 00:19:11,000 --> 00:19:18,360 work so you're doing like emails or

439 00:19:15,960 --> 00:19:20,280 responding to people via teams or just

440 00:19:18,360 --> 00:19:21,960 setting up your tasks for the next day

441 00:19:20,280 --> 00:19:24,880 planning your for your next day just

442 00:19:21,960 --> 00:19:26,840 just admin work that's low power low

443 00:19:24,880 --> 00:19:29,559 effort you just got to get it done you

444 00:19:26,840 --> 00:19:32,280 want to do your high power stuff brain

445 00:19:29,559 --> 00:19:34,280 brain requirement stuff in the morning

446 00:19:32,280 --> 00:19:35,320 when you're sharp and for night owls

447 00:19:34,280 --> 00:19:36,679 it's the other way around where you're

448 00:19:35,320 --> 00:19:39,200 supposed to do admin stuff when you're

449 00:19:36,679 --> 00:19:40,760 re tired your brain's not on all the way

450 00:19:39,200 --> 00:19:43,400 do the admin stuff do collaborative

451 00:19:40,760 --> 00:19:45,360 stuff in the in the afternoon and then

452 00:19:43,400 --> 00:19:49,240 you're supposed to do these analytical

453 00:19:45,360 --> 00:19:52,240 tasks or deep work in the

454 00:19:49,240 --> 00:19:55,440 evening okay so let's transition back

455 00:19:52,240 --> 00:19:58,159 over to my task management or time

456 00:19:55,440 --> 00:20:01,840 management framework so for resource

457 00:19:58,159 --> 00:20:04,360 allocation for product project planning

458 00:20:01,840 --> 00:20:07,360 I use the Eisenhower Matrix so I have

459 00:20:04,360 --> 00:20:09,320 many projects and I decide which ones we

460 00:20:07,360 --> 00:20:11,720 need to work on so I have a whole list

461 00:20:09,320 --> 00:20:13,360 of them maybe like 20 and then I kind of

462 00:20:11,720 --> 00:20:15,120 just slot them in like where I think

463 00:20:13,360 --> 00:20:18,480 that they should land okay I think this

464 00:20:15,120 --> 00:20:20,760 is this is urgent or not urgent or you

465 00:20:18,480 --> 00:20:23,120 know I should delegate this or or

466 00:20:20,760 --> 00:20:26,120 whatever and so it makes it very clear

467 00:20:23,120 --> 00:20:29,000 on like what what should be done or not

468 00:20:26,120 --> 00:20:31,039 done um what needs to get done by me or

469 00:20:29,000 --> 00:20:32,760 can get it done by someone else what is

470 00:20:31,039 --> 00:20:35,120 something that's important but we're not

471 00:20:32,760 --> 00:20:38,840 responsible for and just kind of

472 00:20:35,120 --> 00:20:41,200 prioritizing like who does what and what

473 00:20:38,840 --> 00:20:42,880 do I do and what do we not work on or

474 00:20:41,200 --> 00:20:46,480 what's important but can't be worked on

475 00:20:42,880 --> 00:20:48,679 now what's urgent what's critical but

476 00:20:46,480 --> 00:20:49,840 not urgent or there's a whole bunch of

477 00:20:48,679 --> 00:20:53,440 different different different ways of

478 00:20:49,840 --> 00:20:56,320 going about it okay so tasks that I find

479 00:20:53,440 --> 00:20:59,039 that I'm dragging on which is you know

480 00:20:56,320 --> 00:21:01,000 just different things like the Financial

481 00:20:59,039 --> 00:21:03,679 reviewing of the documents where I have

482 00:21:01,000 --> 00:21:05,280 to like cross reference other things and

483 00:21:03,679 --> 00:21:07,480 it's just timec

484 00:21:05,280 --> 00:21:09,120 consuming I I wouldn't say I'm dragging

485 00:21:07,480 --> 00:21:11,840 on it all the time but there's times

486 00:21:09,120 --> 00:21:13,520 where things come up and I get

487 00:21:11,840 --> 00:21:16,320 distracted with other other things that

488 00:21:13,520 --> 00:21:19,080 come up at work and then before you know

489 00:21:16,320 --> 00:21:21,919 it I haven't worked on this you know

490 00:21:19,080 --> 00:21:25,279 review and I need to get the review out

491 00:21:21,919 --> 00:21:26,679 and sign off on it so I like to do for

492 00:21:25,279 --> 00:21:27,919 these things like if I'm dragging on

493 00:21:26,679 --> 00:21:29,760 something and this is the only example I

494 00:21:27,919 --> 00:21:31,600 can think of top my head but I like to

495 00:21:29,760 --> 00:21:33,880 use eat the Frog which is like you do it

496 00:21:31,600 --> 00:21:35,799 first first then and then I use the

497 00:21:33,880 --> 00:21:39,320 Pomodoro Technique the Pomodoro

498 00:21:35,799 --> 00:21:41,279 Technique is you set a time for yourself

499 00:21:39,320 --> 00:21:43,760 and it really depends on like what

500 00:21:41,279 --> 00:21:45,840 you're doing and how comfortable you are

501 00:21:43,760 --> 00:21:49,000 sitting still for a long time working on

502 00:21:45,840 --> 00:21:52,880 one task but basically you set a timer

503 00:21:49,000 --> 00:21:56,000 and say it's 25 minutes and so you would

504 00:21:52,880 --> 00:21:57,720 do 25 minutes straight your phone a lot

505 00:21:56,000 --> 00:21:59,159 of a lot of times there's an app that

506 00:21:57,720 --> 00:22:01,080 you can download on your phone phone

507 00:21:59,159 --> 00:22:02,360 where it locks your phone and so you

508 00:22:01,080 --> 00:22:05,799 can't really use your phone it just has

509 00:22:02,360 --> 00:22:07,159 a timer going and it'll go off and you

510 00:22:05,799 --> 00:22:10,120 could use your phone for a couple

511 00:22:07,159 --> 00:22:13,480 minutes and then it's locked again and

512 00:22:10,120 --> 00:22:15,320 so you do 25 minutes on hard work you're

513 00:22:13,480 --> 00:22:18,720 completely locked in focused on your

514 00:22:15,320 --> 00:22:20,360 task and then after 25 minutes the timer

515 00:22:18,720 --> 00:22:22,600 goes off you have a two-minute break or

516 00:22:20,360 --> 00:22:25,120 something like that three minute break

517 00:22:22,600 --> 00:22:27,520 do your do your thing get water whatever

518 00:22:25,120 --> 00:22:32,039 go on your phone just take a break

519 00:22:27,520 --> 00:22:34,960 relax walk around and then come back you

520 00:22:32,039 --> 00:22:38,200 do another 25 minutes and then you keep

521 00:22:34,960 --> 00:22:40,440 repeating that for like four sets and

522 00:22:38,200 --> 00:22:44,679 then after that you get a longer break

523 00:22:40,440 --> 00:22:47,559 maybe 20 minutes 15 minutes and then you

524 00:22:44,679 --> 00:22:49,960 keep repeating that task until it's

525 00:22:47,559 --> 00:22:52,080 completed that's a good way to get

526 00:22:49,960 --> 00:22:55,520 things done I do longer segments like I

527 00:22:52,080 --> 00:22:58,720 I would do like 45 minutes and then 3

528 00:22:55,520 --> 00:23:01,640 minute break I think that's better

529 00:22:58,720 --> 00:23:03,600 minutes is a bit short in my opinion but

530 00:23:01,640 --> 00:23:05,159 everyone's got their own little flow and

531 00:23:03,600 --> 00:23:06,799 some people might be like oh well after

532 00:23:05,159 --> 00:23:10,039 30 minutes you're really not getting

533 00:23:06,799 --> 00:23:12,120 that much work done and you're you're

534 00:23:10,039 --> 00:23:15,520 not as focused and so it's it's more

535 00:23:12,120 --> 00:23:18,799 optimal to do 25 minutes or 30

536 00:23:15,520 --> 00:23:23,919 minutes all I'll say to that

537 00:23:18,799 --> 00:23:27,760 is think about yourself and how you work

538 00:23:23,919 --> 00:23:30,080 and what works for you instead of

539 00:23:27,760 --> 00:23:32,400 following out everything that the

540 00:23:30,080 --> 00:23:33,880 internet says is is what I would say is

541 00:23:32,400 --> 00:23:36,039 like I would try it out see how it works

542 00:23:33,880 --> 00:23:38,799 for you if it doesn't work for you

543 00:23:36,039 --> 00:23:41,480 increase a Time decrease a time do

544 00:23:38,799 --> 00:23:43,799 whatever you want I mean there these

545 00:23:41,480 --> 00:23:46,799 Frameworks are more like ideas on how to

546 00:23:43,799 --> 00:23:49,320 manage your time but it it's not a set

547 00:23:46,799 --> 00:23:53,520 rule so there's there's no set rules you

548 00:23:49,320 --> 00:23:55,720 could do whatever you want okay so for

549 00:23:53,520 --> 00:23:58,559 tasks to complete tasks that require

550 00:23:55,720 --> 00:24:00,240 deep work and deep work is like this

551 00:23:58,559 --> 00:24:04,520 analytical stuff that I'm talking about

552 00:24:00,240 --> 00:24:08,159 or like coding or coding or creating or

553 00:24:04,520 --> 00:24:10,240 research those require deep work those

554 00:24:08,159 --> 00:24:12,720 tasks require deep work and the issue

555 00:24:10,240 --> 00:24:14,919 with that is if people are putting

556 00:24:12,720 --> 00:24:18,440 meetings on your calendar or if you're

557 00:24:14,919 --> 00:24:20,760 getting called in to do ad hoc calls

558 00:24:18,440 --> 00:24:23,799 with different people to groups and

559 00:24:20,760 --> 00:24:26,919 you're needed for whatever reason or

560 00:24:23,799 --> 00:24:29,440 your team needs you or someone else on

561 00:24:26,919 --> 00:24:31,279 on on someone else's team needs you

562 00:24:29,440 --> 00:24:32,840 or there's something comes up and you're

563 00:24:31,279 --> 00:24:35,360 needed people throw meetings on your

564 00:24:32,840 --> 00:24:37,200 calendar and it's just like this whole

565 00:24:35,360 --> 00:24:39,240 switching cost of like okay you go to

566 00:24:37,200 --> 00:24:42,360 one meeting to another meeting and then

567 00:24:39,240 --> 00:24:43,880 you have say a two-hour block that's

568 00:24:42,360 --> 00:24:46,880 supposed to be free so you're like I'll

569 00:24:43,880 --> 00:24:48,640 get my work done and then after that

570 00:24:46,880 --> 00:24:50,679 someone gives you a call and that calls

571 00:24:48,640 --> 00:24:52,159 45 minutes and then and then 10 minutes

572 00:24:50,679 --> 00:24:55,080 later someone else calls you and then

573 00:24:52,159 --> 00:24:58,880 before you know it you only

574 00:24:55,080 --> 00:25:01,039 had like 45 minutes of time to work on

575 00:24:58,880 --> 00:25:03,600 what you're supposed to but of those 45

576 00:25:01,039 --> 00:25:04,720 minutes they are broken up in like 15

577 00:25:03,600 --> 00:25:06,799 minute

578 00:25:04,720 --> 00:25:08,520 slots and so you don't really get much

579 00:25:06,799 --> 00:25:10,600 work done in those 15 minutes because

580 00:25:08,520 --> 00:25:12,520 like you're trying to get water you're

581 00:25:10,600 --> 00:25:13,399 trying to get food you're trying to

582 00:25:12,520 --> 00:25:15,720 figure

583 00:25:13,399 --> 00:25:17,240 out what you need to do for these other

584 00:25:15,720 --> 00:25:19,520 tasks that you just got randomly pulled

585 00:25:17,240 --> 00:25:21,600 into you're documenting what you talked

586 00:25:19,520 --> 00:25:24,159 about

587 00:25:21,600 --> 00:25:26,840 and at the end of the day you didn't get

588 00:25:24,159 --> 00:25:29,080 much work done and that that was what

589 00:25:26,840 --> 00:25:32,240 was happening to me

590 00:25:29,080 --> 00:25:34,640 recently I would say last I would say

591 00:25:32,240 --> 00:25:37,840 maybe last month three weeks and that's

592 00:25:34,640 --> 00:25:39,520 where I really was diving deep into

593 00:25:37,840 --> 00:25:43,039 trying to figure out a better way to

594 00:25:39,520 --> 00:25:47,360 manage my time and so I had already

595 00:25:43,039 --> 00:25:50,679 utilized those other Frameworks or

596 00:25:47,360 --> 00:25:54,240 techniques before but I was pretty new

597 00:25:50,679 --> 00:25:58,360 to time blocking and it's a new issue as

598 00:25:54,240 --> 00:26:00,399 I am in an elevated elevated position

599 00:25:58,360 --> 00:26:02,840 where I'm responsible for many

600 00:26:00,399 --> 00:26:06,559 areas and

601 00:26:02,840 --> 00:26:08,240 I'm required to give input and and

602 00:26:06,559 --> 00:26:11,240 advice on different things which is

603 00:26:08,240 --> 00:26:13,799 which is a good problem to have but at

604 00:26:11,240 --> 00:26:17,919 the same time I was missing out

605 00:26:13,799 --> 00:26:20,679 on contributing individually on my

606 00:26:17,919 --> 00:26:23,360 projects that I needed to complete and

607 00:26:20,679 --> 00:26:25,559 the solution might be for other people

608 00:26:23,360 --> 00:26:28,799 oh I'll just work late consistently but

609 00:26:25,559 --> 00:26:31,080 as said earlier we have all these

610 00:26:28,799 --> 00:26:33,919 different areas in our life that we're

611 00:26:31,080 --> 00:26:35,520 trying to compete in I'm not competing

612 00:26:33,919 --> 00:26:36,840 with other people but what I mean is

613 00:26:35,520 --> 00:26:39,520 like you want to compete and you want to

614 00:26:36,840 --> 00:26:43,440 be there and you want to be active and

615 00:26:39,520 --> 00:26:45,600 to do that you need time and time is a

616 00:26:43,440 --> 00:26:48,720 definitely a finite resource and at the

617 00:26:45,600 --> 00:26:52,799 moment we can't get more time

618 00:26:48,720 --> 00:26:56,120 so that's not a solution it work more I

619 00:26:52,799 --> 00:26:57,520 already work enough so I don't want to

620 00:26:56,120 --> 00:27:01,720 do that and that was something I was

621 00:26:57,520 --> 00:27:05,240 doing where I was consistently working

622 00:27:01,720 --> 00:27:08,320 later um later than I normally do to

623 00:27:05,240 --> 00:27:10,360 contribute on my projects but the issue

624 00:27:08,320 --> 00:27:12,480 there is Then I then I start lacking in

625 00:27:10,360 --> 00:27:15,000 my workouts or then I start lacking in

626 00:27:12,480 --> 00:27:18,279 my social life and then those things

627 00:27:15,000 --> 00:27:22,600 like those balances make it so you can

628 00:27:18,279 --> 00:27:25,320 contribute at a a more meaningful

629 00:27:22,600 --> 00:27:26,880 contribution when you recharg or you

630 00:27:25,320 --> 00:27:28,440 refresh or you have different

631 00:27:26,880 --> 00:27:32,480 perspective

632 00:27:28,440 --> 00:27:35,919 and you are interacting with different

633 00:27:32,480 --> 00:27:38,520 people to to get different ideas and

634 00:27:35,919 --> 00:27:42,760 different approaches on life and things

635 00:27:38,520 --> 00:27:45,919 and and your work and so those outside

636 00:27:42,760 --> 00:27:47,480 interactions fold into your work and if

637 00:27:45,919 --> 00:27:49,320 you're not having those outside

638 00:27:47,480 --> 00:27:51,399 interactions then you don't contribute

639 00:27:49,320 --> 00:27:53,799 as much it's simple simple as that so I

640 00:27:51,399 --> 00:27:56,159 started to do time blocking and I'm

641 00:27:53,799 --> 00:27:58,480 pretty new to time blocking so I've done

642 00:27:56,159 --> 00:28:00,120 it for two weeks a week and a half I

643 00:27:58,480 --> 00:28:02,559 would say week week and a half yeah week

644 00:28:00,120 --> 00:28:04,279 and a half so I did it for a week and a

645 00:28:02,559 --> 00:28:06,279 half and that was one of the main

646 00:28:04,279 --> 00:28:08,880 reasons why I was looking at to do this

647 00:28:06,279 --> 00:28:13,039 and tick tick was because you can

648 00:28:08,880 --> 00:28:14,919 integrate your Google calendar into the

649 00:28:13,039 --> 00:28:17,559 app and then if you sync your Google

650 00:28:14,919 --> 00:28:21,080 calendar with your outlook Calendar or

651 00:28:17,559 --> 00:28:23,000 your Google calendar with work then and

652 00:28:21,080 --> 00:28:25,720 all you have to do is do a

653 00:28:23,000 --> 00:28:28,440 subscribe you subscribe to the calendar

654 00:28:25,720 --> 00:28:30,480 and so if you go in the Outlook app app

655 00:28:28,440 --> 00:28:33,519 and you go to Old view you go to your

656 00:28:30,480 --> 00:28:35,720 settings you go to calendar and then you

657 00:28:33,519 --> 00:28:39,480 go to like share there's a thing for

658 00:28:35,720 --> 00:28:43,120 like shared calendar and then you do by

659 00:28:39,480 --> 00:28:46,000 URL copy the URL go to your Google

660 00:28:43,120 --> 00:28:48,399 calendar go to your settings and go to

661 00:28:46,000 --> 00:28:50,080 calendars and then there should be

662 00:28:48,399 --> 00:28:53,000 something like say like subscribe to

663 00:28:50,080 --> 00:28:56,640 calendar and then you say subscribe by

664 00:28:53,000 --> 00:28:58,480 URL you copy and paste that URL and then

665 00:28:56,640 --> 00:28:59,960 you're good to go and they're both

666 00:28:58,480 --> 00:29:02,720 integrated so it's a it's what's called

667 00:28:59,960 --> 00:29:04,640 a one-way sync and so those calendars

668 00:29:02,720 --> 00:29:08,039 are one-way sync so you can't make any

669 00:29:04,640 --> 00:29:10,320 changes on your work calendar on your

670 00:29:08,039 --> 00:29:11,720 Google calendar and your Google C and

671 00:29:10,320 --> 00:29:13,600 your your work calendar can't make any

672 00:29:11,720 --> 00:29:15,320 changes to your Google calendar they

673 00:29:13,600 --> 00:29:18,640 don't necessarily know what events are

674 00:29:15,320 --> 00:29:21,440 on there I would say like well you know

675 00:29:18,640 --> 00:29:24,480 like you could see on your outlook when

676 00:29:21,440 --> 00:29:26,799 you're at work my my work uses Outlook

677 00:29:24,480 --> 00:29:28,399 so your Microsoft calendar you can see

678 00:29:26,799 --> 00:29:29,880 all your events and what they are and

679 00:29:28,399 --> 00:29:32,000 you click on them whatever you just

680 00:29:29,880 --> 00:29:34,159 can't do any edits like it's read only

681 00:29:32,000 --> 00:29:35,600 basically but people that are scheduling

682 00:29:34,159 --> 00:29:38,919 meetings and trying to schedule meetings

683 00:29:35,600 --> 00:29:42,480 over events or time blocks that you

684 00:29:38,919 --> 00:29:45,840 created to manage your day

685 00:29:42,480 --> 00:29:47,600 those events that aren't work events

686 00:29:45,840 --> 00:29:48,760 they can't see them so they they know

687 00:29:47,600 --> 00:29:50,320 that you're busy and you're not

688 00:29:48,760 --> 00:29:52,440 available but they don't know like what

689 00:29:50,320 --> 00:29:53,960 you're doing which I guess is good or

690 00:29:52,440 --> 00:29:55,600 bad I don't know how you feel about it I

691 00:29:53,960 --> 00:29:57,519 don't really care that much as long as I

692 00:29:55,600 --> 00:29:59,799 can get some deep work in there and I'm

693 00:29:57,519 --> 00:30:02,240 not trying trying to block out my whole

694 00:29:59,799 --> 00:30:04,159 day and say oh well I'm only meeting 30

695 00:30:02,240 --> 00:30:05,880 minutes a day because I need to be in

696 00:30:04,159 --> 00:30:07,679 these meetings and

697 00:30:05,880 --> 00:30:09,360 contribute and make sure that we're

698 00:30:07,679 --> 00:30:11,120 going in the right direction for the

699 00:30:09,360 --> 00:30:13,760 product

700 00:30:11,120 --> 00:30:17,880 but if I can

701 00:30:13,760 --> 00:30:20,960 get my meetings down to three to four

702 00:30:17,880 --> 00:30:22,600 hours a day and that would give me well

703 00:30:20,960 --> 00:30:25,080 let's just call it three was is three

704 00:30:22,600 --> 00:30:28,559 hours a day that would give me enough

705 00:30:25,080 --> 00:30:31,240 time to individually

706 00:30:28,559 --> 00:30:34,240 contribute on my projects and

707 00:30:31,240 --> 00:30:37,919 and make sure that I'm available to

708 00:30:34,240 --> 00:30:40,120 people and yeah I mean as long as I can

709 00:30:37,919 --> 00:30:41,720 get done the stuff that I can get done I

710 00:30:40,120 --> 00:30:43,200 think I can get done get all that stuff

711 00:30:41,720 --> 00:30:45,399 done like three hour if I got three

712 00:30:43,200 --> 00:30:47,360 hours of deep work a day that would be

713 00:30:45,399 --> 00:30:48,919 huge but there's just some weeks where

714 00:30:47,360 --> 00:30:51,200 I'm just I wasn't getting any deep work

715 00:30:48,919 --> 00:30:54,000 done so I was like I I have to I have to

716 00:30:51,200 --> 00:30:57,679 figure something out because a lot of my

717 00:30:54,000 --> 00:30:59,360 value that I contribute is one leading

718 00:30:57,679 --> 00:31:02,799 the direction of like where we're going

719 00:30:59,360 --> 00:31:04,559 with it and systems and and but also I'm

720 00:31:02,799 --> 00:31:06,840 Building Systems I'm building programs

721 00:31:04,559 --> 00:31:10,080 I'm building automations I'm doing all

722 00:31:06,840 --> 00:31:11,440 this coding and that's deep work and if

723 00:31:10,080 --> 00:31:13,480 I'm constantly going in and out of

724 00:31:11,440 --> 00:31:14,880 meetings I'm not getting that any of

725 00:31:13,480 --> 00:31:17,480 that stuff done so that's when time

726 00:31:14,880 --> 00:31:22,000 blocking came about and I will say that

727 00:31:17,480 --> 00:31:24,760 it works like it it does work and it's

728 00:31:22,000 --> 00:31:28,559 pretty decent I would say where you're

729 00:31:24,760 --> 00:31:31,039 you get a lot of deep work done and

730 00:31:28,559 --> 00:31:33,240 it's I I think very

731 00:31:31,039 --> 00:31:36,200 beneficial a lot

732 00:31:33,240 --> 00:31:38,039 of like Founders or CEOs use time

733 00:31:36,200 --> 00:31:39,760 blocking and that's maybe where you

734 00:31:38,039 --> 00:31:43,559 you've seen it before there's time

735 00:31:39,760 --> 00:31:45,799 blocking and then there is what is it

736 00:31:43,559 --> 00:31:49,440 time there's time blocking and then

737 00:31:45,799 --> 00:31:51,159 there is one other one and I origin I

738 00:31:49,440 --> 00:31:52,960 think people get them confused time

739 00:31:51,159 --> 00:31:55,880 because I got confused about time

740 00:31:52,960 --> 00:31:57,480 blocking versus if I can spell block

741 00:31:55,880 --> 00:31:59,480 jeez it's asking me to sign that's

742 00:31:57,480 --> 00:32:01,399 annoying

743 00:31:59,480 --> 00:32:03,600 hold on one moment time

744 00:32:01,399 --> 00:32:07,320 blocking

745 00:32:03,600 --> 00:32:09,440 versus time boxing yeah there it is I

746 00:32:07,320 --> 00:32:12,960 know they supposed to start with a B but

747 00:32:09,440 --> 00:32:14,600 time time boxing is like doing an

748 00:32:12,960 --> 00:32:17,120 assigned task for a certain amount of

749 00:32:14,600 --> 00:32:18,840 time so like say that you know a task

750 00:32:17,120 --> 00:32:20,360 might be eight hours but instead of

751 00:32:18,840 --> 00:32:22,360 working on that task for eight hours

752 00:32:20,360 --> 00:32:24,000 you're like okay I'll work on it for an

753 00:32:22,360 --> 00:32:25,120 hour and a half today and then after

754 00:32:24,000 --> 00:32:27,200 that hour and a half I'm going to work

755 00:32:25,120 --> 00:32:28,919 on something else and so time time

756 00:32:27,200 --> 00:32:33,080 boxing

757 00:32:28,919 --> 00:32:35,919 is good when you have many competing

758 00:32:33,080 --> 00:32:38,760 tasks and you're prone to going down

759 00:32:35,919 --> 00:32:41,799 rabbit holes to where okay like and that

760 00:32:38,760 --> 00:32:43,399 and the time boxing thing is good for me

761 00:32:41,799 --> 00:32:46,679 because when I was trying to do this

762 00:32:43,399 --> 00:32:49,679 podcast episode I was

763 00:32:46,679 --> 00:32:51,200 researching like just different stuff um

764 00:32:49,679 --> 00:32:53,039 just before my episode just so I can

765 00:32:51,200 --> 00:32:56,279 make sure I'm like well informed to talk

766 00:32:53,039 --> 00:32:58,080 about this and I got like really caught

767 00:32:56,279 --> 00:32:59,399 up on like researching like different

768 00:32:58,080 --> 00:33:03,120 note note

769 00:32:59,399 --> 00:33:05,360 apps and I was trying them out and the

770 00:33:03,120 --> 00:33:06,799 ones I hadn't tried I was like signing

771 00:33:05,360 --> 00:33:08,679 up and making the accounts like

772 00:33:06,799 --> 00:33:10,519 downloading the apps and like before I

773 00:33:08,679 --> 00:33:12,159 know I dropped like an hour and a half

774 00:33:10,519 --> 00:33:13,279 on just nonsense that I wasn't even

775 00:33:12,159 --> 00:33:15,440 going to talk about in the episode like

776 00:33:13,279 --> 00:33:18,000 it wasn't related like I was just

777 00:33:15,440 --> 00:33:20,159 curious and I was looking at the time I

778 00:33:18,000 --> 00:33:23,600 was like what what are you doing here

779 00:33:20,159 --> 00:33:27,000 let's let's get out of here and

780 00:33:23,600 --> 00:33:28,720 let's go do the episode like what we're

781 00:33:27,000 --> 00:33:32,279 supposed to be doing okay so that's time

782 00:33:28,720 --> 00:33:36,600 blocking and then for long-term

783 00:33:32,279 --> 00:33:39,519 initiatives I use day theming which is

784 00:33:36,600 --> 00:33:41,559 another thing that a lot of like CEOs

785 00:33:39,519 --> 00:33:44,360 and Founders use especially if they're

786 00:33:41,559 --> 00:33:49,000 juggling like many companies I think

787 00:33:44,360 --> 00:33:51,159 Jack dorsy and Elon Elon Musk deploy day

788 00:33:49,000 --> 00:33:52,919 theming but it's a little different for

789 00:33:51,159 --> 00:33:55,240 them because their days like themed by

790 00:33:52,919 --> 00:33:56,960 like which company they're working on

791 00:33:55,240 --> 00:33:59,000 but there I know that there are founders

792 00:33:56,960 --> 00:34:01,039 that will theme their days saying like

793 00:33:59,000 --> 00:34:05,159 Okay like on Mondays or Tuesdays I'm

794 00:34:01,039 --> 00:34:09,359 working on product um on Wednesdays and

795 00:34:05,159 --> 00:34:11,200 Thursdays I'm working on system issues

796 00:34:09,359 --> 00:34:12,560 and then Fridays I'm working on like

797 00:34:11,200 --> 00:34:15,679 long-term

798 00:34:12,560 --> 00:34:17,240 initiatives and so your whole day that

799 00:34:15,679 --> 00:34:20,760 that's all you're doing and so your

800 00:34:17,240 --> 00:34:22,399 meetings are related to that day and the

801 00:34:20,760 --> 00:34:24,040 tasks that you're doing are related to

802 00:34:22,399 --> 00:34:26,040 that day and so that that's like your

803 00:34:24,040 --> 00:34:27,720 sole Focus I wouldn't say like your

804 00:34:26,040 --> 00:34:29,079 meanings necessarily need to be Rel

805 00:34:27,720 --> 00:34:33,280 related to that but if you're like a big

806 00:34:29,079 --> 00:34:35,159 CEO or founder like I'm pretty sure that

807 00:34:33,280 --> 00:34:36,800 they would have the say like okay if

808 00:34:35,159 --> 00:34:40,159 it's not related this on this day I'm

809 00:34:36,800 --> 00:34:42,760 not doing it because I know when Jack

810 00:34:40,159 --> 00:34:44,200 dorsy or something like that or Elon is

811 00:34:42,760 --> 00:34:47,119 doing their day theming and they're

812 00:34:44,200 --> 00:34:49,159 working on SpaceX on Wednesday if

813 00:34:47,119 --> 00:34:51,720 something huge comes up with Tesla on

814 00:34:49,159 --> 00:34:53,679 Wednesday he he'll be available but

815 00:34:51,720 --> 00:34:54,800 that's not really his Prime Focus and so

816 00:34:53,679 --> 00:34:58,119 he's working

817 00:34:54,800 --> 00:34:59,960 on SpaceX and then Thursday might work

818 00:34:58,119 --> 00:35:02,079 on Tesla and then Friday might work on

819 00:34:59,960 --> 00:35:03,760 like boring company or something that's

820 00:35:02,079 --> 00:35:05,920 day theming so I use day theming for

821 00:35:03,760 --> 00:35:09,680 like long-term initiatives where you

822 00:35:05,920 --> 00:35:11,400 know maybe Monday through Thursday I do

823 00:35:09,680 --> 00:35:13,880 my tasks and my projects that I'm

824 00:35:11,400 --> 00:35:16,640 working on but then what about these

825 00:35:13,880 --> 00:35:17,520 like big long-term initiatives that are

826 00:35:16,640 --> 00:35:21,680 not

827 00:35:17,520 --> 00:35:24,640 necessarily not important but they are

828 00:35:21,680 --> 00:35:27,040 far away and so I don't necessarily need

829 00:35:24,640 --> 00:35:29,280 to work on it full-time but I need to

830 00:35:27,040 --> 00:35:31,359 keep chipping way at it and so I'll I'll

831 00:35:29,280 --> 00:35:32,880 sign some time on like a Friday or

832 00:35:31,359 --> 00:35:36,000 something and I'll work

833 00:35:32,880 --> 00:35:38,960 on something that is a long-term

834 00:35:36,000 --> 00:35:42,040 initiative to get that put together but

835 00:35:38,960 --> 00:35:44,359 not necessarily doing a full Focus

836 00:35:42,040 --> 00:35:47,520 fledged you know fledged switch and

837 00:35:44,359 --> 00:35:50,599 devoting a lot of resources to

838 00:35:47,520 --> 00:35:52,400 it so that's how I manage my time one

839 00:35:50,599 --> 00:35:54,520 thing I did forget to say is if you're

840 00:35:52,400 --> 00:35:57,680 using the Eisenhower Matrix make sure

841 00:35:54,520 --> 00:36:00,280 that your stuff that you're creating is

842 00:35:57,680 --> 00:36:01,599 is private and people can't see it

843 00:36:00,280 --> 00:36:03,560 especially when you're at a company and

844 00:36:01,599 --> 00:36:06,520 you're using a product

845 00:36:03,560 --> 00:36:08,319 management software or tool because I

846 00:36:06,520 --> 00:36:11,079 remember at a previous company I was

847 00:36:08,319 --> 00:36:13,240 using a SAA and I was using the

848 00:36:11,079 --> 00:36:15,839 Eisenhower Matrix for all these tasks

849 00:36:13,240 --> 00:36:18,880 that were coming into me in

850 00:36:15,839 --> 00:36:22,400 projects I didn't know it at the time

851 00:36:18,880 --> 00:36:24,400 but I found out later on obviously that

852 00:36:22,400 --> 00:36:27,000 the tasks that I were creating I was

853 00:36:24,400 --> 00:36:28,520 creating were visible to other people

854 00:36:27,000 --> 00:36:29,800 and so they could see what I was doing

855 00:36:28,520 --> 00:36:31,760 and they could see that I was marking

856 00:36:29,800 --> 00:36:34,839 their task like not

857 00:36:31,760 --> 00:36:36,359 important uh like not important not

858 00:36:34,839 --> 00:36:40,000 urgent

859 00:36:36,359 --> 00:36:42,440 uh or like thought of as urgent but

860 00:36:40,000 --> 00:36:46,200 definitely not important like all this

861 00:36:42,440 --> 00:36:48,520 stuff and luckily no one found out like

862 00:36:46,200 --> 00:36:51,079 or maybe they found out but they didn't

863 00:36:48,520 --> 00:36:53,280 they didn't say

864 00:36:51,079 --> 00:36:55,720 anything which which might have caused a

865 00:36:53,280 --> 00:36:57,319 rift potentially no one said anything

866 00:36:55,720 --> 00:36:59,960 about it but I definitely could have

867 00:36:57,319 --> 00:37:04,000 been funny or funny looking back

868 00:36:59,960 --> 00:37:06,760 definitely not funny in that in that

869 00:37:04,000 --> 00:37:08,880 moment but yeah like if you're using

870 00:37:06,760 --> 00:37:10,359 Eisenhower Matrix and you're telling

871 00:37:08,880 --> 00:37:13,119 people their tasks aren't important make

872 00:37:10,359 --> 00:37:14,720 sure that they they can't see it or if

873 00:37:13,119 --> 00:37:16,079 you're telling them that it's not

874 00:37:14,720 --> 00:37:17,560 important like make sure you explain

875 00:37:16,079 --> 00:37:20,000 like why it's not

876 00:37:17,560 --> 00:37:22,640 important elsewise people are going to

877 00:37:20,000 --> 00:37:24,240 be upset and it just doesn't doesn't

878 00:37:22,640 --> 00:37:24,960 look good luckily I didn't have to have

879 00:37:24,240 --> 00:37:28,119 that

880 00:37:24,960 --> 00:37:30,480 conversation but if it's public explain

881 00:37:28,119 --> 00:37:34,119 it if it's not public that's that's good

882 00:37:30,480 --> 00:37:35,760 too that removes a lot of the question

883 00:37:34,119 --> 00:37:37,280 the question that you might get or might

884 00:37:35,760 --> 00:37:38,839 not get I think if you didn't get

885 00:37:37,280 --> 00:37:39,880 questions that's worse than if you did

886 00:37:38,839 --> 00:37:42,200 get

887 00:37:39,880 --> 00:37:45,079 questions just an FYI because that's

888 00:37:42,200 --> 00:37:48,160 something I dealt with so your sonitas

889 00:37:45,079 --> 00:37:49,920 are public unless you I think if you're

890 00:37:48,160 --> 00:37:51,520 on like a company license like your

891 00:37:49,920 --> 00:37:52,800 stuff's public like they could see like

892 00:37:51,520 --> 00:37:54,839 your boss could see it or people on your

893 00:37:52,800 --> 00:37:56,720 team can see it I think you can set your

894 00:37:54,839 --> 00:37:59,040 stuff to private but that's just not how

895 00:37:56,720 --> 00:38:03,560 we were set up at our previous

896 00:37:59,040 --> 00:38:07,280 company okay so what I do for todoist

897 00:38:03,560 --> 00:38:11,240 and I'll share my screen here let's see

898 00:38:07,280 --> 00:38:12,800 uh to do this I use getting things done

899 00:38:11,240 --> 00:38:16,480 the systematic

900 00:38:12,800 --> 00:38:20,240 approach and this full screen and I use

901 00:38:16,480 --> 00:38:23,520 what is called areas to help manage my

902 00:38:20,240 --> 00:38:27,079 load my workload and keeping things

903 00:38:23,520 --> 00:38:28,359 segmented because I have vent step then

904 00:38:27,079 --> 00:38:31,000 I have

905 00:38:28,359 --> 00:38:32,800 fish and then after that I've got my

906 00:38:31,000 --> 00:38:35,000 work and then I've got my personal life

907 00:38:32,800 --> 00:38:38,720 and social life and all all sorts of

908 00:38:35,000 --> 00:38:41,400 things so if I don't have a way to

909 00:38:38,720 --> 00:38:44,680 segment these things then uh I just I'll

910 00:38:41,400 --> 00:38:48,000 have a tough time I'll have a tough time

911 00:38:44,680 --> 00:38:51,119 um do this see

912 00:38:48,000 --> 00:38:53,960 share okay so I'm sharing my screen

913 00:38:51,119 --> 00:38:55,720 right here so this is my todoist and so

914 00:38:53,960 --> 00:38:57,680 one of my things on my today was quick

915 00:38:55,720 --> 00:38:58,680 thoughts for the podcast and so I just

916 00:38:57,680 --> 00:39:03,000 put in

917 00:38:58,680 --> 00:39:06,240 some some some things about the podcast

918 00:39:03,000 --> 00:39:08,280 that I want to talk about and then I

919 00:39:06,240 --> 00:39:11,480 sent it up to the cloud obviously I did

920 00:39:08,280 --> 00:39:13,400 it on my phone typed it up in bed after

921 00:39:11,480 --> 00:39:15,760 my nap that I when I got home from

922 00:39:13,400 --> 00:39:18,560 traveling with Labor Day weekend and so

923 00:39:15,760 --> 00:39:21,200 I typed it up on my phone it goes syncs

924 00:39:18,560 --> 00:39:24,880 to my website not my website but to the

925 00:39:21,200 --> 00:39:26,520 doest app website or app whatever web

926 00:39:24,880 --> 00:39:28,480 app it could be a web app or you could

927 00:39:26,520 --> 00:39:31,359 use the app it doesn't really matter

928 00:39:28,480 --> 00:39:33,599 semantics this point but so I I made

929 00:39:31,359 --> 00:39:35,000 this little task I'm going to I'm going

930 00:39:33,599 --> 00:39:37,720 to complete it because it's done I'm

931 00:39:35,000 --> 00:39:40,640 talking about the podcast right now and

932 00:39:37,720 --> 00:39:43,440 so one thing that's that's kind of cool

933 00:39:40,640 --> 00:39:47,400 is you could see

934 00:39:43,440 --> 00:39:49,040 the breakdown of my day and so if you

935 00:39:47,400 --> 00:39:51,079 look at the calendar you can see it's

936 00:39:49,040 --> 00:39:54,119 Labor Day I've got to study Spanish

937 00:39:51,079 --> 00:39:56,680 dingo I checked my email I've done that

938 00:39:54,119 --> 00:39:57,920 already and and these other things are

939 00:39:56,680 --> 00:39:59,800 tomorrow

940 00:39:57,920 --> 00:40:01,800 um I said Spanish to lingo because you

941 00:39:59,800 --> 00:40:03,920 have to do I do that every day check my

942 00:40:01,800 --> 00:40:05,359 email I check that every day but uh I

943 00:40:03,920 --> 00:40:07,880 have a meeting I have a one-on-one

944 00:40:05,359 --> 00:40:09,680 meeting tomorrow morning and then I've

945 00:40:07,880 --> 00:40:10,880 got some Focus time scheduled for later

946 00:40:09,680 --> 00:40:13,520 in the

947 00:40:10,880 --> 00:40:15,240 afternoon um at the end of the day I'm

948 00:40:13,520 --> 00:40:17,880 going to review and plan for the next

949 00:40:15,240 --> 00:40:20,960 day um I've got a developer session

950 00:40:17,880 --> 00:40:22,240 later in that like late late late in the

951 00:40:20,960 --> 00:40:24,880 work

952 00:40:22,240 --> 00:40:26,680 day but that's my day for tomorrow and

953 00:40:24,880 --> 00:40:29,720 so then when I start adding tasks in

954 00:40:26,680 --> 00:40:32,640 here when I go to my work I think I have

955 00:40:29,720 --> 00:40:34,480 something that's not very organized but

956 00:40:32,640 --> 00:40:36,040 I have this brain dump so I just put in

957 00:40:34,480 --> 00:40:39,560 my stuff like whatever I'm thinking

958 00:40:36,040 --> 00:40:41,599 about like just oneoff things and at

959 00:40:39,560 --> 00:40:46,040 that point I

960 00:40:41,599 --> 00:40:50,160 will just sign them out where I need to

961 00:40:46,040 --> 00:40:53,480 put stuff and what I would do is I would

962 00:40:50,160 --> 00:40:55,960 put it if I needed to put it in a

963 00:40:53,480 --> 00:40:58,000 certain project I haven't made separate

964 00:40:55,960 --> 00:40:59,480 projects yet for this

965 00:40:58,000 --> 00:41:02,480 I'm still trying out how I want to do it

966 00:40:59,480 --> 00:41:05,720 I want to make it too complex to where

967 00:41:02,480 --> 00:41:07,400 the complexity ruins the approach of

968 00:41:05,720 --> 00:41:09,839 having it segmented so right now I'm

969 00:41:07,400 --> 00:41:11,920 just having these three this is

970 00:41:09,839 --> 00:41:13,599 something that the system made what I

971 00:41:11,920 --> 00:41:15,000 took from the template so I didn't make

972 00:41:13,599 --> 00:41:18,400 this inspiration

973 00:41:15,000 --> 00:41:20,160 section um routines is not really part

974 00:41:18,400 --> 00:41:24,000 of it but I do

975 00:41:20,160 --> 00:41:26,640 have um under my work I do have like

976 00:41:24,000 --> 00:41:29,079 other sections so I have culture which

977 00:41:26,640 --> 00:41:31,839 is things I want to share when I I want

978 00:41:29,079 --> 00:41:35,839 to share with the with the team so

979 00:41:31,839 --> 00:41:37,400 little articles or little stories that I

980 00:41:35,839 --> 00:41:40,000 think are valuable to share with the

981 00:41:37,400 --> 00:41:43,280 team to help build culture and

982 00:41:40,000 --> 00:41:45,599 knowledge review things that I need to

983 00:41:43,280 --> 00:41:47,280 review so if I need to review documents

984 00:41:45,599 --> 00:41:49,359 or I need to review some emails that I

985 00:41:47,280 --> 00:41:51,960 wasn't able to get to I'll I'll throw it

986 00:41:49,359 --> 00:41:54,359 into review and then I'll deal with it

987 00:41:51,960 --> 00:41:56,040 later meetings is like maybe some

988 00:41:54,359 --> 00:42:00,160 meeting takeaways slash like some

989 00:41:56,040 --> 00:42:02,400 meeting notes and after that I will

990 00:42:00,160 --> 00:42:04,880 create a you know to-do list and then

991 00:42:02,400 --> 00:42:07,760 I'll get rid of this task personal I'm

992 00:42:04,880 --> 00:42:10,319 more willing to to click into these so

993 00:42:07,760 --> 00:42:12,240 personal I have Health and Social I have

994 00:42:10,319 --> 00:42:15,560 trips so I think I have some stuff in

995 00:42:12,240 --> 00:42:18,640 here I I have like some recommendations

996 00:42:15,560 --> 00:42:20,760 and so I need to to figure out if I want

997 00:42:18,640 --> 00:42:24,240 to rent a car or take a helicopter for

998 00:42:20,760 --> 00:42:26,000 the Grand Canyon when I go to Las Vegas

999 00:42:24,240 --> 00:42:28,319 and it was it was recommended I eat at

1000 00:42:26,000 --> 00:42:30,640 the wind hotel for their Buffet my

1001 00:42:28,319 --> 00:42:32,599 friend Sarah recommended it Sarah

1002 00:42:30,640 --> 00:42:35,520 recommended it

1003 00:42:32,599 --> 00:42:38,079 Japan figure out if I want to do the

1004 00:42:35,520 --> 00:42:41,200 Mount Fuji hike the one day or the two-

1005 00:42:38,079 --> 00:42:43,760 day and so basically for the Mount Fuji

1006 00:42:41,200 --> 00:42:46,720 hike I need to figure out if I'm going

1007 00:42:43,760 --> 00:42:48,960 to stay on the Mountain at night and so

1008 00:42:46,720 --> 00:42:51,119 I need a a a mountain

1009 00:42:48,960 --> 00:42:54,079 lodge and to get

1010 00:42:51,119 --> 00:42:56,640 that a you can't order online you have

1011 00:42:54,079 --> 00:42:58,040 to call and I think you need a Japanese

1012 00:42:56,640 --> 00:43:00,319 phone number

1013 00:42:58,040 --> 00:43:02,559 and you need to I don't think it's

1014 00:43:00,319 --> 00:43:05,680 requirement to speak Japanese Japanese

1015 00:43:02,559 --> 00:43:07,680 but definitely makes it a lot easier so

1016 00:43:05,680 --> 00:43:11,079 I think my friend Ryan

1017 00:43:07,680 --> 00:43:15,000 call have his friend call to see if she

1018 00:43:11,079 --> 00:43:16,839 can book it for us and we just pay her

1019 00:43:15,000 --> 00:43:18,760 maybe that would make things a lot

1020 00:43:16,839 --> 00:43:20,640 easier and especially because I I on a

1021 00:43:18,760 --> 00:43:22,559 different time zone and it's 13 hour

1022 00:43:20,640 --> 00:43:25,920 difference

1023 00:43:22,559 --> 00:43:27,400 so that uh that would help so we'll see

1024 00:43:25,920 --> 00:43:29,480 how that that turns out but then I have

1025 00:43:27,400 --> 00:43:30,880 stuff for Korea I haven't put stuff on

1026 00:43:29,480 --> 00:43:33,319 there but there's just little things I

1027 00:43:30,880 --> 00:43:34,520 need to take care of like restaurants or

1028 00:43:33,319 --> 00:43:36,920 things that were recommended that I need

1029 00:43:34,520 --> 00:43:38,480 to write up in the itinerary learning I

1030 00:43:36,920 --> 00:43:40,880 have the study for do

1031 00:43:38,480 --> 00:43:42,319 dolingo um a friend recommended the

1032 00:43:40,880 --> 00:43:44,920 money guys

1033 00:43:42,319 --> 00:43:47,359 podcast what I do need to do for this is

1034 00:43:44,920 --> 00:43:49,200 I need to start putting due dates so if

1035 00:43:47,359 --> 00:43:52,079 someone recommends something to me and I

1036 00:43:49,200 --> 00:43:53,720 really want to watch this like this was

1037 00:43:52,079 --> 00:43:55,599 a money guys podcast that was

1038 00:43:53,720 --> 00:43:57,760 recommended by my friend Carter I need

1039 00:43:55,599 --> 00:44:01,200 to put a I need to put a due date on

1040 00:43:57,760 --> 00:44:03,119 this and so it's due at a certain time

1041 00:44:01,200 --> 00:44:05,079 like let's just call it it's Monday

1042 00:44:03,119 --> 00:44:06,880 right now let's do two weeks from now so

1043 00:44:05,079 --> 00:44:08,640 now it's got a due date so I I would I

1044 00:44:06,880 --> 00:44:15,359 would really prefer if everything I put

1045 00:44:08,640 --> 00:44:17,280 in here had a due date to where I am not

1046 00:44:15,359 --> 00:44:20,559 just putting stuff on here that's not

1047 00:44:17,280 --> 00:44:22,520 actionable so I want to make sure like

1048 00:44:20,559 --> 00:44:24,839 the things I'm putting in here are

1049 00:44:22,520 --> 00:44:26,720 actionable and if I don't take action

1050 00:44:24,839 --> 00:44:29,720 there is a due date that I have to do it

1051 00:44:26,720 --> 00:44:31,480 and so will come up on my D to-do today

1052 00:44:29,720 --> 00:44:32,880 and so before you know it you'll have so

1053 00:44:31,480 --> 00:44:34,359 much stuff that you won't remember

1054 00:44:32,880 --> 00:44:37,240 everything but it will just come up on

1055 00:44:34,359 --> 00:44:39,000 your your to your to-do for today and

1056 00:44:37,240 --> 00:44:41,359 you just rip through your to-dos and

1057 00:44:39,000 --> 00:44:43,760 then you get through to the the last

1058 00:44:41,359 --> 00:44:46,000 part and you get this nice nice

1059 00:44:43,760 --> 00:44:48,200 animation of like enjoy your day

1060 00:44:46,000 --> 00:44:51,319 dolling you're you've completed your

1061 00:44:48,200 --> 00:44:54,920 daily goal my daily goal is five tasks

1062 00:44:51,319 --> 00:44:57,520 and you'll get the the to-do is to

1063 00:44:54,920 --> 00:44:59,880 zero I like that I try to keep my inbox

1064 00:44:57,520 --> 00:45:02,760 to zero so I got no emails in my inbox

1065 00:44:59,880 --> 00:45:06,079 and I try to keep my tasks to

1066 00:45:02,760 --> 00:45:08,960 zero that's the goal and I like to end

1067 00:45:06,079 --> 00:45:11,480 every day with nothing in my inbox and I

1068 00:45:08,960 --> 00:45:14,960 want to have zero tasks the dates to

1069 00:45:11,480 --> 00:45:17,240 remember I have where I'll add critical

1070 00:45:14,960 --> 00:45:19,079 dates like I have a wedding or just

1071 00:45:17,240 --> 00:45:20,839 different things like maybe a

1072 00:45:19,079 --> 00:45:23,000 birthday

1073 00:45:20,839 --> 00:45:25,640 um and then this is like things I want

1074 00:45:23,000 --> 00:45:27,640 to share with people Venture step I have

1075 00:45:25,640 --> 00:45:28,559 its own little thing where I'm going to

1076 00:45:27,640 --> 00:45:31,960 you

1077 00:45:28,559 --> 00:45:34,680 know have things I need to work on and

1078 00:45:31,960 --> 00:45:36,319 then vice versa for vibish but those are

1079 00:45:34,680 --> 00:45:39,559 kind of my projects and how I have

1080 00:45:36,319 --> 00:45:41,839 things set up so each of these is a

1081 00:45:39,559 --> 00:45:44,160 project in itself so my work is a

1082 00:45:41,839 --> 00:45:46,319 project and then within that project

1083 00:45:44,160 --> 00:45:48,119 there's these sub projects that are

1084 00:45:46,319 --> 00:45:52,680 within the this what what I would call

1085 00:45:48,119 --> 00:45:55,319 as an area so my area is work and then

1086 00:45:52,680 --> 00:45:57,880 underneath work I have

1087 00:45:55,319 --> 00:46:00,119 a like my work work like kind of

1088 00:45:57,880 --> 00:46:02,240 dashboard like thing where I put a lot

1089 00:46:00,119 --> 00:46:03,960 of my stuff and then I have these like

1090 00:46:02,240 --> 00:46:07,000 sub projects that are they're kind of

1091 00:46:03,960 --> 00:46:09,200 like not related to work but they're

1092 00:46:07,000 --> 00:46:12,240 related like culture like it's not

1093 00:46:09,200 --> 00:46:13,720 really a big deal if I miss out sharing

1094 00:46:12,240 --> 00:46:16,160 an article that I wanted to share with

1095 00:46:13,720 --> 00:46:19,240 the team it's not huge nothing's bad

1096 00:46:16,160 --> 00:46:22,599 that's going to happen and so I have it

1097 00:46:19,240 --> 00:46:25,200 off to this side or it doesn't clutter

1098 00:46:22,599 --> 00:46:27,160 same thing with personal personal I have

1099 00:46:25,200 --> 00:46:29,119 a personal piece and then I have have

1100 00:46:27,160 --> 00:46:32,319 these other like

1101 00:46:29,119 --> 00:46:34,640 side areas like a sub area within an

1102 00:46:32,319 --> 00:46:36,960 area that I think it's big enough on its

1103 00:46:34,640 --> 00:46:39,599 own it should have its own little area

1104 00:46:36,960 --> 00:46:41,079 where I could look at it and see it and

1105 00:46:39,599 --> 00:46:44,839 that's kind of how I'm going about it so

1106 00:46:41,079 --> 00:46:49,640 I have like basically um

1107 00:46:44,839 --> 00:46:53,240 a mixture of getting things done with

1108 00:46:49,640 --> 00:46:55,359 areas with time blocking so if I go to

1109 00:46:53,240 --> 00:46:57,800 work or if I go to today I don't have

1110 00:46:55,359 --> 00:47:01,440 anything to do but

1111 00:46:57,800 --> 00:47:02,920 let's go to today and then I go to view

1112 00:47:01,440 --> 00:47:05,599 so this is the list view but you can do

1113 00:47:02,920 --> 00:47:06,880 board view which I don't have anything

1114 00:47:05,599 --> 00:47:08,640 so it doesn't really it's not very

1115 00:47:06,880 --> 00:47:10,000 useful but you can also go to the

1116 00:47:08,640 --> 00:47:11,240 calendar view and so you can see

1117 00:47:10,000 --> 00:47:12,880 everything that's going on and I'm

1118 00:47:11,240 --> 00:47:14,480 showing everyone my calendar for some

1119 00:47:12,880 --> 00:47:17,280 reason on the internet I don't know why

1120 00:47:14,480 --> 00:47:21,000 I'm doing that but whatever nothing bads

1121 00:47:17,280 --> 00:47:24,040 on here and so it looks like I have a

1122 00:47:21,000 --> 00:47:26,040 lunch tomorrow which is huge and I have

1123 00:47:24,040 --> 00:47:28,040 a block right here and and then I have

1124 00:47:26,040 --> 00:47:30,040 my focus time so at least get some time

1125 00:47:28,040 --> 00:47:31,640 but I think I should make this I want to

1126 00:47:30,040 --> 00:47:35,920 make this 3

1127 00:47:31,640 --> 00:47:40,800 hours so I will um say here I'll just

1128 00:47:35,920 --> 00:47:40,800 put this in here so say

1129 00:47:42,760 --> 00:47:49,720 increase

1130 00:47:44,520 --> 00:47:51,480 Focus time to three

1131 00:47:49,720 --> 00:47:56,000 hours

1132 00:47:51,480 --> 00:47:58,200 um and let's add that and then once it's

1133 00:47:56,000 --> 00:48:00,640 added it really needs to be before my

1134 00:47:58,200 --> 00:48:02,040 focus time starts so I just put it right

1135 00:48:00,640 --> 00:48:05,880 here I just drag it on my drag it on my

1136 00:48:02,040 --> 00:48:08,319 calendar and so this will pop up on my

1137 00:48:05,880 --> 00:48:10,440 and I need to change this tomorrow let's

1138 00:48:08,319 --> 00:48:12,359 do this for

1139 00:48:10,440 --> 00:48:16,079 tomorrow

1140 00:48:12,359 --> 00:48:18,200 tomorrow I'm looking at today but oh

1141 00:48:16,079 --> 00:48:20,240 yeah because today's a holiday I'm like

1142 00:48:18,200 --> 00:48:23,960 tripping out but in this example we

1143 00:48:20,240 --> 00:48:26,839 would have this task and when I open up

1144 00:48:23,960 --> 00:48:29,440 my calendar tomorrow I would see okay

1145 00:48:26,839 --> 00:48:31,040 wanted to increase my focus time or if I

1146 00:48:29,440 --> 00:48:32,559 wanted to look at my list I would say oh

1147 00:48:31,040 --> 00:48:36,079 I need to increase my focus time and I'd

1148 00:48:32,559 --> 00:48:37,880 go and edit it on the calendar app on my

1149 00:48:36,079 --> 00:48:39,359 work eventually this is going to be

1150 00:48:37,880 --> 00:48:42,480 two-way sync with your work and then

1151 00:48:39,359 --> 00:48:44,480 two-way sync with your Google

1152 00:48:42,480 --> 00:48:46,040 calendar I don't know how companies are

1153 00:48:44,480 --> 00:48:47,920 going to feel about having two-way sync

1154 00:48:46,040 --> 00:48:49,599 and it it might be a security issue and

1155 00:48:47,920 --> 00:48:50,799 they won't allow it but I think it'd be

1156 00:48:49,599 --> 00:48:54,280 pretty cool if they

1157 00:48:50,799 --> 00:48:56,799 would but having two-way sync for Google

1158 00:48:54,280 --> 00:48:59,839 Calendar makes sense right now it's

1159 00:48:56,799 --> 00:49:01,920 two-way sync is like there's an in

1160 00:48:59,839 --> 00:49:03,359 integration for two-way sync and then

1161 00:49:01,920 --> 00:49:06,240 they're redoing their

1162 00:49:03,359 --> 00:49:07,760 integration so that has less features

1163 00:49:06,240 --> 00:49:10,000 but it's going to be more robust in the

1164 00:49:07,760 --> 00:49:12,240 future and more stable so they're having

1165 00:49:10,000 --> 00:49:15,599 this old the old integration is two-way

1166 00:49:12,240 --> 00:49:18,640 sync the new integration is one-way sync

1167 00:49:15,599 --> 00:49:24,119 but you can have if you want two-way

1168 00:49:18,640 --> 00:49:25,319 sync you can do that but if you do

1169 00:49:24,119 --> 00:49:28,119 one-way

1170 00:49:25,319 --> 00:49:30,240 sync you have have to use the new

1171 00:49:28,119 --> 00:49:32,400 integration and then sync your calendar

1172 00:49:30,240 --> 00:49:34,760 subscribe your calendar like via Google

1173 00:49:32,400 --> 00:49:36,680 Calendar you subscribe to your todoist

1174 00:49:34,760 --> 00:49:38,440 calendar and then all those things would

1175 00:49:36,680 --> 00:49:40,599 pop up with advents as long as they have

1176 00:49:38,440 --> 00:49:43,000 a duration and then it will pops up on

1177 00:49:40,599 --> 00:49:45,400 your calendar so if I were to go to my

1178 00:49:43,000 --> 00:49:47,000 Google Calendar it would

1179 00:49:45,400 --> 00:49:49,880 show

1180 00:49:47,000 --> 00:49:51,640 my event that I created but I don't need

1181 00:49:49,880 --> 00:49:55,280 to do that I think you trust me it shows

1182 00:49:51,640 --> 00:49:58,359 up right here and here you can see it so

1183 00:49:55,280 --> 00:50:02,799 if I expand it um

1184 00:49:58,359 --> 00:50:05,520 but anyways so that's how I have my my

1185 00:50:02,799 --> 00:50:07,920 my I guess workflow for my task

1186 00:50:05,520 --> 00:50:09,880 management setup and you can share these

1187 00:50:07,920 --> 00:50:12,119 with people you can have a shared list

1188 00:50:09,880 --> 00:50:13,520 it you could get more advanced I'm

1189 00:50:12,119 --> 00:50:15,920 keeping it simple trying to keep it

1190 00:50:13,520 --> 00:50:18,839 simple and manageable and then if you

1191 00:50:15,920 --> 00:50:20,319 wanted to add something there's a whole

1192 00:50:18,839 --> 00:50:22,520 bunch of templets and this is the

1193 00:50:20,319 --> 00:50:27,280 template I was talking

1194 00:50:22,520 --> 00:50:28,880 about um if it loads come on

1195 00:50:27,280 --> 00:50:32,240 if it takes like 10 more seconds I'm

1196 00:50:28,880 --> 00:50:35,040 just going to just going to let it

1197 00:50:32,240 --> 00:50:36,119 go all right you don't get to see the

1198 00:50:35,040 --> 00:50:38,000 templates but there's they've got a lot

1199 00:50:36,119 --> 00:50:41,040 of cool templates I'm going to stop

1200 00:50:38,000 --> 00:50:45,280 sharing and then I'm going to get reset

1201 00:50:41,040 --> 00:50:47,240 up okay so that was my to-do setup I've

1202 00:50:45,280 --> 00:50:50,680 got like a mirage of different templates

1203 00:50:47,240 --> 00:50:52,520 that I liked and after doing some

1204 00:50:50,680 --> 00:50:54,839 research and some trial and error that's

1205 00:50:52,520 --> 00:50:56,839 what works for me for right now and it's

1206 00:50:54,839 --> 00:50:59,720 an ongoing thing where it's constantly

1207 00:50:56,839 --> 00:51:01,880 changing so this is what's best approach

1208 00:50:59,720 --> 00:51:04,960 for me now but maybe a year from now I

1209 00:51:01,880 --> 00:51:07,960 have something different but with these

1210 00:51:04,960 --> 00:51:11,000 apps like todoist or tick tick you have

1211 00:51:07,960 --> 00:51:14,799 a One-Stop shop with being a best in the

1212 00:51:11,000 --> 00:51:17,000 class like too list app one of the

1213 00:51:14,799 --> 00:51:20,720 biggest issues with these other apps

1214 00:51:17,000 --> 00:51:23,440 like I would say notion or notion

1215 00:51:20,720 --> 00:51:24,640 or I think notion is like a big one

1216 00:51:23,440 --> 00:51:27,079 where it's trying to become like an

1217 00:51:24,640 --> 00:51:28,960 all-in-one app or or ever no

1218 00:51:27,079 --> 00:51:31,520 like originally these things were notes

1219 00:51:28,960 --> 00:51:34,040 apps and now they're trying to become

1220 00:51:31,520 --> 00:51:37,599 like an all-in-one app I think like

1221 00:51:34,040 --> 00:51:40,079 notion has project management task

1222 00:51:37,599 --> 00:51:42,160 management note taking collaborative

1223 00:51:40,079 --> 00:51:45,680 notes collaborative projects a

1224 00:51:42,160 --> 00:51:48,040 collaborative Wiki Pages like meetings

1225 00:51:45,680 --> 00:51:50,559 calendar and it's becoming like a whole

1226 00:51:48,040 --> 00:51:53,160 Suite of of products which is which

1227 00:51:50,559 --> 00:51:55,760 isn't a big deal but it's just a lot of

1228 00:51:53,160 --> 00:51:57,480 junk and and extra stuff that you don't

1229 00:51:55,760 --> 00:52:02,559 need

1230 00:51:57,480 --> 00:52:06,720 where to do this and tick tick it does

1231 00:52:02,559 --> 00:52:08,079 task and it does task very well and I

1232 00:52:06,720 --> 00:52:10,520 think that that's something you should

1233 00:52:08,079 --> 00:52:15,040 look for like you should look for a task

1234 00:52:10,520 --> 00:52:16,599 app that is phenomenal at Tas and you

1235 00:52:15,040 --> 00:52:19,760 know isn't going to go

1236 00:52:16,599 --> 00:52:21,160 away and you can have a long-term

1237 00:52:19,760 --> 00:52:23,440 approach to it so it's probably going to

1238 00:52:21,160 --> 00:52:25,680 take you like 10 months six months to

1239 00:52:23,440 --> 00:52:28,280 really get settled into the app and and

1240 00:52:25,680 --> 00:52:30,680 really get a process put

1241 00:52:28,280 --> 00:52:31,839 together if you're very systematic I I

1242 00:52:30,680 --> 00:52:33,880 don't know how systematic you are maybe

1243 00:52:31,839 --> 00:52:36,359 just throw stuff together

1244 00:52:33,880 --> 00:52:39,119 but I think it it takes some time to

1245 00:52:36,359 --> 00:52:40,400 really get settled into this app and you

1246 00:52:39,119 --> 00:52:42,319 want to make sure that you make the

1247 00:52:40,400 --> 00:52:44,559 right decision because it's going to

1248 00:52:42,319 --> 00:52:47,599 cost a lot of time to switch over to a

1249 00:52:44,559 --> 00:52:49,839 new app a lot of times you can't Port

1250 00:52:47,599 --> 00:52:52,520 over your previous task I know tick tick

1251 00:52:49,839 --> 00:52:55,079 does task importing so you could import

1252 00:52:52,520 --> 00:52:57,160 your task but there's formatting issues

1253 00:52:55,079 --> 00:53:00,319 there's other issues so it just just it

1254 00:52:57,160 --> 00:53:04,760 just causes it causes it causes a rift

1255 00:53:00,319 --> 00:53:06,319 for sure okay so the last segment is or

1256 00:53:04,760 --> 00:53:08,520 I have two more segments but the the

1257 00:53:06,319 --> 00:53:11,599 next one is project project management

1258 00:53:08,520 --> 00:53:15,880 so I've tried quite a few project

1259 00:53:11,599 --> 00:53:20,440 management platforms or SL software and

1260 00:53:15,880 --> 00:53:24,520 I think out of all of them I would

1261 00:53:20,440 --> 00:53:25,680 click I would sign up and use clickup I

1262 00:53:24,520 --> 00:53:26,960 I said click because I was thinking

1263 00:53:25,680 --> 00:53:31,319 about the name

1264 00:53:26,960 --> 00:53:32,520 clickup is an app that is collaborative

1265 00:53:31,319 --> 00:53:35,680 and

1266 00:53:32,520 --> 00:53:39,200 free for a while where I think you can

1267 00:53:35,680 --> 00:53:41,720 collaborate with quite a few people and

1268 00:53:39,200 --> 00:53:43,359 the only thing that free is limited on

1269 00:53:41,720 --> 00:53:46,559 is like it storage which you don't

1270 00:53:43,359 --> 00:53:48,720 really need like that much storage so I

1271 00:53:46,559 --> 00:53:50,960 would think about it is it's free

1272 00:53:48,720 --> 00:53:52,880 for that their their notion is free

1273 00:53:50,960 --> 00:53:54,680 forever like they have a premium model

1274 00:53:52,880 --> 00:53:57,240 and a lot of these platforms do like Tic

1275 00:53:54,680 --> 00:54:00,480 te has a premium model to-do this is a

1276 00:53:57,240 --> 00:54:01,960 freemium model clickup is is a premium

1277 00:54:00,480 --> 00:54:04,040 model where it's free they get you

1278 00:54:01,960 --> 00:54:05,720 sucked in and they know since you're so

1279 00:54:04,040 --> 00:54:09,559 integrated you're not going to switch

1280 00:54:05,720 --> 00:54:11,760 and then you slowly have too much stuff

1281 00:54:09,559 --> 00:54:13,319 on there and you don't have enough

1282 00:54:11,760 --> 00:54:16,599 storage and then you have to

1283 00:54:13,319 --> 00:54:19,640 upgrade that's basically it but I think

1284 00:54:16,599 --> 00:54:22,280 the stand out with to-do or not to-do

1285 00:54:19,640 --> 00:54:25,240 clickup is they give you all the

1286 00:54:22,280 --> 00:54:26,839 features like pretty much every feature

1287 00:54:25,240 --> 00:54:28,559 that you need I think the only

1288 00:54:26,839 --> 00:54:32,440 limitation is you're you can only have

1289 00:54:28,559 --> 00:54:33,960 one form at a time and then that's it

1290 00:54:32,440 --> 00:54:35,440 like you could have unlimited wikis you

1291 00:54:33,960 --> 00:54:37,520 could have wikies per project you have

1292 00:54:35,440 --> 00:54:39,319 sub projects you can have teams you have

1293 00:54:37,520 --> 00:54:41,880 many teams I think you have up to five

1294 00:54:39,319 --> 00:54:45,119 teams and that would mean that if you

1295 00:54:41,880 --> 00:54:47,000 had whole department or each department

1296 00:54:45,119 --> 00:54:48,640 could be a team so if you're managing

1297 00:54:47,000 --> 00:54:50,960 five different departments each

1298 00:54:48,640 --> 00:54:54,960 department could have a team unlimited

1299 00:54:50,960 --> 00:54:56,200 projects unlimited folders and why I'm

1300 00:54:54,960 --> 00:54:56,880 talking about this stuff I may makes a

1301 00:54:56,200 --> 00:54:59,760 little

1302 00:54:56,880 --> 00:55:02,319 if we if we back up for a second so what

1303 00:54:59,760 --> 00:55:06,440 I I really appreciate about clickup is

1304 00:55:02,319 --> 00:55:11,000 they have a hierarchal approach to their

1305 00:55:06,440 --> 00:55:12,799 platform so you have a a space which is

1306 00:55:11,000 --> 00:55:14,559 like your department or your team

1307 00:55:12,799 --> 00:55:16,839 whatever you have a space and then

1308 00:55:14,559 --> 00:55:19,200 underneath a space you have a folder and

1309 00:55:16,839 --> 00:55:21,599 then underneath a folder you have

1310 00:55:19,200 --> 00:55:23,720 projects and within those projects you

1311 00:55:21,599 --> 00:55:25,880 could have sub or within those folders

1312 00:55:23,720 --> 00:55:27,400 you could have subfolder that could have

1313 00:55:25,880 --> 00:55:29,960 projects in in them or you just have

1314 00:55:27,400 --> 00:55:32,480 projects and it's sub projects and on

1315 00:55:29,960 --> 00:55:34,640 the free plan you can have all of that

1316 00:55:32,480 --> 00:55:36,319 obviously for free the only limitation

1317 00:55:34,640 --> 00:55:39,920 is you can only have

1318 00:55:36,319 --> 00:55:43,200 one form like an intake form where it

1319 00:55:39,920 --> 00:55:46,039 has basically like a Microsoft Microsoft

1320 00:55:43,200 --> 00:55:48,200 form or Google Google form where you

1321 00:55:46,039 --> 00:55:51,200 have it you have questions and intakes

1322 00:55:48,200 --> 00:55:52,280 and then the form outputs input it onto

1323 00:55:51,200 --> 00:55:54,640 a

1324 00:55:52,280 --> 00:55:56,920 project and you can manage your stuff

1325 00:55:54,640 --> 00:55:59,359 like bug intake or

1326 00:55:56,920 --> 00:56:01,079 whatever feature enhancements something

1327 00:55:59,359 --> 00:56:03,760 like that and you can only have one form

1328 00:56:01,079 --> 00:56:07,599 which is fine I mean for free you have

1329 00:56:03,760 --> 00:56:11,160 workflow creation you have collaborative

1330 00:56:07,599 --> 00:56:12,760 documents on the wiki you've got project

1331 00:56:11,160 --> 00:56:15,760 notes you

1332 00:56:12,760 --> 00:56:16,760 can you can design things that you could

1333 00:56:15,760 --> 00:56:21,039 design like

1334 00:56:16,760 --> 00:56:23,640 inviso on there it's very powerful and

1335 00:56:21,039 --> 00:56:26,799 free and it's collaborative and that's

1336 00:56:23,640 --> 00:56:29,599 what we're using as a product team the

1337 00:56:26,799 --> 00:56:31,359 one that I'm the you know I'm helping

1338 00:56:29,599 --> 00:56:34,119 manage I'm the product manager that's

1339 00:56:31,359 --> 00:56:38,359 what we decided we tried many different

1340 00:56:34,119 --> 00:56:41,079 ones and I've used Monday for a year

1341 00:56:38,359 --> 00:56:43,480 I've used and I wouldn't have switched

1342 00:56:41,079 --> 00:56:45,599 because it's a pain to switch but the

1343 00:56:43,480 --> 00:56:49,400 company that I work

1344 00:56:45,599 --> 00:56:50,720 for just went separate ways like a

1345 00:56:49,400 --> 00:56:52,359 different approach like they didn't I

1346 00:56:50,720 --> 00:56:53,760 felt like they didn't mean need Monday

1347 00:56:52,359 --> 00:56:56,520 anymore which I think is fair because

1348 00:56:53,760 --> 00:56:58,720 Monday isn't that good there's Monday

1349 00:56:56,520 --> 00:57:03,200 I've had a sauna for a year at a

1350 00:56:58,720 --> 00:57:05,760 previous company I have used

1351 00:57:03,200 --> 00:57:10,559 wrinkle I've used quite a

1352 00:57:05,760 --> 00:57:12,480 few and hands down the best pricing and

1353 00:57:10,559 --> 00:57:15,200 the features and the

1354 00:57:12,480 --> 00:57:17,599 UI and just the overall flow and

1355 00:57:15,200 --> 00:57:21,280 approach I think clickup

1356 00:57:17,599 --> 00:57:24,480 wins after that I would probably put a

1357 00:57:21,280 --> 00:57:27,280 sauna or a wrinkle and then last I'd put

1358 00:57:24,480 --> 00:57:29,640 Monday Monday is just Monday is rough

1359 00:57:27,280 --> 00:57:31,079 like out any of these please do not

1360 00:57:29,640 --> 00:57:34,440 choose

1361 00:57:31,079 --> 00:57:36,440 Monday because a lot of these platforms

1362 00:57:34,440 --> 00:57:38,480 they're all offering pretty much similar

1363 00:57:36,440 --> 00:57:41,119 things like they have different Focus

1364 00:57:38,480 --> 00:57:42,280 points I don't know what Monday's Focus

1365 00:57:41,119 --> 00:57:43,599 point is like they're trying to be like

1366 00:57:42,280 --> 00:57:46,079 a

1367 00:57:43,599 --> 00:57:47,960 CRM when that's not really what they're

1368 00:57:46,079 --> 00:57:49,559 built for like they're more of a project

1369 00:57:47,960 --> 00:57:53,400 management and they're trying to

1370 00:57:49,559 --> 00:57:55,720 transition to be like a CRM

1371 00:57:53,400 --> 00:57:57,119 wrinkle you know it's pretty similar to

1372 00:57:55,720 --> 00:57:59,000 clickup I feel like they're they're

1373 00:57:57,119 --> 00:58:02,400 pretty head-to-head competitors and then

1374 00:57:59,000 --> 00:58:05,440 a sauna is more of like emphasis on

1375 00:58:02,400 --> 00:58:09,400 collaboration and commenting and and you

1376 00:58:05,440 --> 00:58:11,359 have a a task inbox with your comments

1377 00:58:09,400 --> 00:58:13,640 and things that were updated and you

1378 00:58:11,359 --> 00:58:16,200 kind of have a daily flow but they all

1379 00:58:13,640 --> 00:58:18,280 pretty much have reporting mechanisms

1380 00:58:16,200 --> 00:58:20,119 for their projects that's not any

1381 00:58:18,280 --> 00:58:22,200 different some of them are more robust

1382 00:58:20,119 --> 00:58:24,640 than others they all have automations

1383 00:58:22,200 --> 00:58:26,160 they all have third party Integrations

1384 00:58:24,640 --> 00:58:27,559 and so none of those things are unique

1385 00:58:26,160 --> 00:58:31,280 it's really like the approach of the

1386 00:58:27,559 --> 00:58:33,599 product and the UI and the features that

1387 00:58:31,280 --> 00:58:36,039 you get on the Free level and if you

1388 00:58:33,599 --> 00:58:38,200 want to pay per that's fine um we're

1389 00:58:36,039 --> 00:58:40,400 we're a small team so we don't neily

1390 00:58:38,200 --> 00:58:42,839 need that we're just trying to get

1391 00:58:40,400 --> 00:58:44,319 manage our projects better in our tasks

1392 00:58:42,839 --> 00:58:46,079 and and these oneoff things for

1393 00:58:44,319 --> 00:58:47,359 enhancements or bugs for our systems

1394 00:58:46,079 --> 00:58:51,160 that we built in

1395 00:58:47,359 --> 00:58:53,039 house okay so with click up what one

1396 00:58:51,160 --> 00:58:55,640 thing that I thought was really neat is

1397 00:58:53,039 --> 00:58:57,839 when you have a space and you have all

1398 00:58:55,640 --> 00:59:01,039 these projects under a space so like we

1399 00:58:57,839 --> 00:59:04,280 have the product team and say we have 40

1400 00:59:01,039 --> 00:59:07,359 Projects ongoing with myself and and and

1401 00:59:04,280 --> 00:59:09,280 the analyst Jimmy who is a is phenomenal

1402 00:59:07,359 --> 00:59:14,119 by the way if we have all these projects

1403 00:59:09,280 --> 00:59:15,680 it rolls it up to a to a project or like

1404 00:59:14,119 --> 00:59:17,720 the project all those tasks are rolled

1405 00:59:15,680 --> 00:59:20,039 up on that project you can view how that

1406 00:59:17,720 --> 00:59:22,119 project is performing and then it rolls

1407 00:59:20,039 --> 00:59:23,880 up not to I don't think it rolls up to

1408 00:59:22,119 --> 00:59:25,720 the folder if I recall correctly but it

1409 00:59:23,880 --> 00:59:28,119 does roll up to the space so you can see

1410 00:59:25,720 --> 00:59:30,000 how all your projects across your space

1411 00:59:28,119 --> 00:59:31,960 of Performing and it rolls everything up

1412 00:59:30,000 --> 00:59:34,359 so you could see like your workload of

1413 00:59:31,960 --> 00:59:36,160 who's working on what what things are

1414 00:59:34,359 --> 00:59:37,960 you know delayed and and how much are

1415 00:59:36,160 --> 00:59:40,000 they delayed by and potentially what the

1416 00:59:37,960 --> 00:59:41,640 reasoning is and and kind of like root

1417 00:59:40,000 --> 00:59:43,319 cause analysis of like how how we're

1418 00:59:41,640 --> 00:59:45,559 performing and how we're executing on

1419 00:59:43,319 --> 00:59:47,240 our initiatives which I think is great

1420 00:59:45,559 --> 00:59:49,359 because these other products don't

1421 00:59:47,240 --> 00:59:51,200 you're not all you don't do that I think

1422 00:59:49,359 --> 00:59:54,319 AA does that better and that's one of

1423 00:59:51,200 --> 00:59:57,160 the main reasons why I loveed tuna but I

1424 00:59:54,319 --> 01:00:00,200 think a sauna is overpriced and their

1425 00:59:57,160 --> 01:00:04,319 free option isn't as robust nowhere near

1426 01:00:00,200 --> 01:00:07,640 as robust as clickup so for me clickup

1427 01:00:04,319 --> 01:00:10,400 is the winner and I I think UI wise

1428 01:00:07,640 --> 01:00:14,480 clickup is the best has the best

1429 01:00:10,400 --> 01:00:16,280 features for their free free plan it has

1430 01:00:14,480 --> 01:00:19,079 the hierarchal approach which is really

1431 01:00:16,280 --> 01:00:20,520 only done by ass sauna very well so

1432 01:00:19,079 --> 01:00:22,559 really if you want that hierarchal

1433 01:00:20,520 --> 01:00:24,599 approach which I think is really

1434 01:00:22,559 --> 01:00:27,200 important for project management when

1435 01:00:24,599 --> 01:00:29,520 you're managing if you're not like a

1436 01:00:27,200 --> 01:00:31,559 project manager and you're more of like

1437 01:00:29,520 --> 01:00:33,680 a program manager or a departmental

1438 01:00:31,559 --> 01:00:35,680 manager and you're managing many

1439 01:00:33,680 --> 01:00:38,440 different areas you have to keep track

1440 01:00:35,680 --> 01:00:41,280 of all these things segmenting these

1441 01:00:38,440 --> 01:00:44,039 projects into areas into folders and

1442 01:00:41,280 --> 01:00:48,440 having them all roll up to your

1443 01:00:44,039 --> 01:00:50,640 departmental view is very useful and and

1444 01:00:48,440 --> 01:00:53,359 important like if I wasn't going to use

1445 01:00:50,640 --> 01:00:56,920 clickup I would probably use Asuna

1446 01:00:53,359 --> 01:01:00,039 because Assa allows you to do that

1447 01:00:56,920 --> 01:01:01,599 they do projects and then I think

1448 01:01:00,039 --> 01:01:04,599 projects they I don't know what they

1449 01:01:01,599 --> 01:01:06,599 call it above that and then after that

1450 01:01:04,599 --> 01:01:07,960 they call them portfolios I think it's

1451 01:01:06,599 --> 01:01:10,839 only projects and

1452 01:01:07,960 --> 01:01:12,480 portfolios but I it's pretty decent so

1453 01:01:10,839 --> 01:01:13,599 it rolls everything up and you could you

1454 01:01:12,480 --> 01:01:16,160 could see your dashboard and your

1455 01:01:13,599 --> 01:01:20,200 reporting at the portfolio level okay so

1456 01:01:16,160 --> 01:01:23,280 transitioning over to things that didn't

1457 01:01:20,200 --> 01:01:27,559 make the cut so I think the first one is

1458 01:01:23,280 --> 01:01:28,839 too complex would be this no app notion

1459 01:01:27,559 --> 01:01:30,319 is like I briefly talked about it

1460 01:01:28,839 --> 01:01:32,119 earlier it's trying to be like the

1461 01:01:30,319 --> 01:01:36,000 everything app it's trying to do

1462 01:01:32,119 --> 01:01:37,480 everything like like legitimately it is

1463 01:01:36,000 --> 01:01:41,160 crazy the amount of stuff that they're

1464 01:01:37,480 --> 01:01:43,640 trying to fit in the app and I could

1465 01:01:41,160 --> 01:01:46,000 pull it up I made some I made some stuff

1466 01:01:43,640 --> 01:01:47,640 I was playing around with it and using

1467 01:01:46,000 --> 01:01:51,079 it as a template like using some of the

1468 01:01:47,640 --> 01:01:53,359 templates and stuff let me sign in and

1469 01:01:51,079 --> 01:01:56,680 then I'll share my screen and we can

1470 01:01:53,359 --> 01:01:59,799 look at it together it's just it's just

1471 01:01:56,680 --> 01:02:03,160 too much like it works on your desktop

1472 01:01:59,799 --> 01:02:05,920 but when I what I said earlier was hey

1473 01:02:03,160 --> 01:02:08,960 like you want something that if you were

1474 01:02:05,920 --> 01:02:11,559 given an idea on the fly or a suggestion

1475 01:02:08,960 --> 01:02:14,079 on the Fly you want to just be able to

1476 01:02:11,559 --> 01:02:17,200 unlock your phone one click click on the

1477 01:02:14,079 --> 01:02:19,319 app two clicks and then within like

1478 01:02:17,200 --> 01:02:21,799 three clicks you want to be able to

1479 01:02:19,319 --> 01:02:25,440 start typing your task or your

1480 01:02:21,799 --> 01:02:28,000 note with notion I mean there's just so

1481 01:02:25,440 --> 01:02:33,119 much going on in it and it it just seems

1482 01:02:28,000 --> 01:02:37,160 like it's a mess like I know that it has

1483 01:02:33,119 --> 01:02:41,880 great collaboration features and is very

1484 01:02:37,160 --> 01:02:43,720 powerful but beyond that I just I don't

1485 01:02:41,880 --> 01:02:47,400 have

1486 01:02:43,720 --> 01:02:49,240 a high level of interest in it let's see

1487 01:02:47,400 --> 01:02:51,359 I'm

1488 01:02:49,240 --> 01:02:54,359 sharing okay so I'm

1489 01:02:51,359 --> 01:02:56,319 sharing I'm sharing this this thing let

1490 01:02:54,359 --> 01:02:58,480 me close this out on this side okay so

1491 01:02:56,319 --> 01:03:01,520 I'm sharing my my weekly to-do list is

1492 01:02:58,480 --> 01:03:03,359 one of the templates and you click this

1493 01:03:01,520 --> 01:03:05,200 and and it makes a whole new list which

1494 01:03:03,359 --> 01:03:07,839 is I guess is

1495 01:03:05,200 --> 01:03:09,960 nice but it it that's all that that's

1496 01:03:07,839 --> 01:03:13,279 all it is like it doesn't have doesn't

1497 01:03:09,960 --> 01:03:17,279 really have any powerful features on

1498 01:03:13,279 --> 01:03:20,960 doing it's it has you know the ability

1499 01:03:17,279 --> 01:03:23,599 to make Rich Text editing

1500 01:03:20,960 --> 01:03:26,160 or it that but it doesn't have anything

1501 01:03:23,599 --> 01:03:29,119 like okay like let's do what's let's

1502 01:03:26,160 --> 01:03:31,680 trigger tasks by where you're at in the

1503 01:03:29,119 --> 01:03:33,240 world or where you're at in your house

1504 01:03:31,680 --> 01:03:36,319 not your house that that'd be crazy

1505 01:03:33,240 --> 01:03:37,920 level of Geo fencing but like having

1506 01:03:36,319 --> 01:03:39,599 these tasks being tried like where

1507 01:03:37,920 --> 01:03:42,760 you're at like by your location is

1508 01:03:39,599 --> 01:03:45,720 pretty cool like when you get home you

1509 01:03:42,760 --> 01:03:46,880 know if you get home from a trip or a

1510 01:03:45,720 --> 01:03:51,000 work trip and you know you're going on

1511 01:03:46,880 --> 01:03:52,640 that work trip and you are bad at

1512 01:03:51,000 --> 01:03:55,079 texting your family that you're you're

1513 01:03:52,640 --> 01:03:57,240 home like myself uh I would you could

1514 01:03:55,079 --> 01:03:59,640 set a task for yourself okay tell my

1515 01:03:57,240 --> 01:04:02,039 family I'm home type up your message

1516 01:03:59,640 --> 01:04:03,640 whatever and then it would send you a

1517 01:04:02,039 --> 01:04:05,760 notification like hey like tell your

1518 01:04:03,640 --> 01:04:07,880 family you're home when you're home like

1519 01:04:05,760 --> 01:04:10,079 when you when you get home that task get

1520 01:04:07,880 --> 01:04:12,599 triggered after you got back from your

1521 01:04:10,079 --> 01:04:15,160 trip like that kind of stuff isn't you

1522 01:04:12,599 --> 01:04:17,680 can't really do that so this is this

1523 01:04:15,160 --> 01:04:19,920 life Wiki and this kind of an example

1524 01:04:17,680 --> 01:04:21,960 where this is kind of the dashboard of

1525 01:04:19,920 --> 01:04:23,400 all your stuff and then so you can have

1526 01:04:21,960 --> 01:04:24,880 a reading list you can have all this

1527 01:04:23,400 --> 01:04:27,079 stuff and it's all linked out and like

1528 01:04:24,880 --> 01:04:29,400 this is a table

1529 01:04:27,079 --> 01:04:32,079 and it has the link and other

1530 01:04:29,400 --> 01:04:35,640 stuff but this is the issue is like okay

1531 01:04:32,079 --> 01:04:39,440 on mobile you're not going to be able to

1532 01:04:35,640 --> 01:04:40,640 create all these side linked pages and

1533 01:04:39,440 --> 01:04:44,279 fill

1534 01:04:40,640 --> 01:04:48,960 out the status of it and like the rating

1535 01:04:44,279 --> 01:04:53,799 the author all these different different

1536 01:04:48,960 --> 01:04:56,400 requirements it just it seems good on

1537 01:04:53,799 --> 01:04:59,319 the computer but on

1538 01:04:56,400 --> 01:05:00,960 your phone the stuff doesn't work like

1539 01:04:59,319 --> 01:05:03,319 all this stuff all this table stuff all

1540 01:05:00,960 --> 01:05:04,240 this other stuff it just just isn't

1541 01:05:03,319 --> 01:05:08,160 going to

1542 01:05:04,240 --> 01:05:11,279 fly on on that scale and at at a certain

1543 01:05:08,160 --> 01:05:15,119 point okay is it is it worth having this

1544 01:05:11,279 --> 01:05:18,720 huge table in this in this long list or

1545 01:05:15,119 --> 01:05:22,319 is it better just to use Google Docs

1546 01:05:18,720 --> 01:05:24,319 or Google Sheets and and do it that way

1547 01:05:22,319 --> 01:05:27,119 I don't know I I just don't know how

1548 01:05:24,319 --> 01:05:30,680 much you utility these things are

1549 01:05:27,119 --> 01:05:32,119 offering me besides having them in these

1550 01:05:30,680 --> 01:05:34,319 different

1551 01:05:32,119 --> 01:05:35,760 sheets like the school stuff I think is

1552 01:05:34,319 --> 01:05:38,680 pretty

1553 01:05:35,760 --> 01:05:40,000 sweet sorry I had a cough still still

1554 01:05:38,680 --> 01:05:42,440 getting I'm still

1555 01:05:40,000 --> 01:05:44,240 sick this the S do thing is pretty sweet

1556 01:05:42,440 --> 01:05:46,559 but overall man this is way too

1557 01:05:44,240 --> 01:05:48,119 complicated to just be like a like a

1558 01:05:46,559 --> 01:05:50,640 Notes app like they're just trying to do

1559 01:05:48,119 --> 01:05:56,599 everything but they're their to-do stuff

1560 01:05:50,640 --> 01:05:58,960 isn't as good as to-do or tic tick their

1561 01:05:56,599 --> 01:06:00,799 notes are like all over the place like

1562 01:05:58,960 --> 01:06:02,440 it's just there just like too much going

1563 01:06:00,799 --> 01:06:06,359 on like just get give me something

1564 01:06:02,440 --> 01:06:08,680 simple that works and is equip

1565 01:06:06,359 --> 01:06:12,000 snap stop

1566 01:06:08,680 --> 01:06:13,960 sharing okay so that was

1567 01:06:12,000 --> 01:06:18,000 my

1568 01:06:13,960 --> 01:06:19,240 todoist slash tick tick tick slash

1569 01:06:18,000 --> 01:06:23,760 notion

1570 01:06:19,240 --> 01:06:26,440 comparison where todoist and notion are

1571 01:06:23,760 --> 01:06:31,119 really only good at task

1572 01:06:26,440 --> 01:06:32,599 but notion tries to be a collaborator or

1573 01:06:31,119 --> 01:06:35,559 workflow

1574 01:06:32,599 --> 01:06:39,079 manager project management task

1575 01:06:35,559 --> 01:06:41,480 management note taking Wiki creating

1576 01:06:39,079 --> 01:06:43,319 just overall like massive

1577 01:06:41,480 --> 01:06:45,279 platform you don't need all that

1578 01:06:43,319 --> 01:06:47,319 complication in your life like life is

1579 01:06:45,279 --> 01:06:50,200 complicated enough and there's this

1580 01:06:47,319 --> 01:06:51,920 other note taking app obsidian which I

1581 01:06:50,200 --> 01:06:54,240 think is probably the more promising of

1582 01:06:51,920 --> 01:06:55,960 the two it's not as complicated but I

1583 01:06:54,240 --> 01:06:59,319 think the learning C to get started is

1584 01:06:55,960 --> 01:07:01,279 pretty high where you have to know

1585 01:06:59,319 --> 01:07:03,359 markdown I know markdown because I do a

1586 01:07:01,279 --> 01:07:04,920 lot of programming but obsidian seems

1587 01:07:03,359 --> 01:07:09,240 like it's it's

1588 01:07:04,920 --> 01:07:11,760 more teetered toward or catered to like

1589 01:07:09,240 --> 01:07:14,599 PhD people that are writing like PhD

1590 01:07:11,760 --> 01:07:16,279 papers and like people are programming

1591 01:07:14,599 --> 01:07:18,119 but I don't know how mainstream it's

1592 01:07:16,279 --> 01:07:21,319 ever going to get it seems popular

1593 01:07:18,119 --> 01:07:24,559 enough like with 200,000 people in their

1594 01:07:21,319 --> 01:07:28,319 Reddit I think like 260 or 160 close to

1595 01:07:24,559 --> 01:07:30,279 200,000 but I overall I love the UI I

1596 01:07:28,319 --> 01:07:32,960 just felt like it might be a little too

1597 01:07:30,279 --> 01:07:35,119 complicated to be able to just pick up

1598 01:07:32,960 --> 01:07:36,599 and just snap and I don't I don't know

1599 01:07:35,119 --> 01:07:40,440 how much value it's

1600 01:07:36,599 --> 01:07:41,400 offering with this the note taking part

1601 01:07:40,440 --> 01:07:44,400 I don't

1602 01:07:41,400 --> 01:07:46,839 know lacking features and buggy I would

1603 01:07:44,400 --> 01:07:49,920 put Wrinkle in that in the area so

1604 01:07:46,839 --> 01:07:52,640 wrinkle is that project management app

1605 01:07:49,920 --> 01:07:55,520 where it just seemed when I was making

1606 01:07:52,640 --> 01:07:58,559 tasks that I was typing in the task name

1607 01:07:55,520 --> 01:08:00,319 and it was kicking me out of the the

1608 01:07:58,559 --> 01:08:02,000 title the task title and putting me

1609 01:08:00,319 --> 01:08:05,160 somewhere else and then I had to keep

1610 01:08:02,000 --> 01:08:06,920 clicking on the task like the task title

1611 01:08:05,160 --> 01:08:09,440 and going back and forth and it like

1612 01:08:06,920 --> 01:08:12,839 every three words it was kicking me out

1613 01:08:09,440 --> 01:08:14,880 and after that was happening like four

1614 01:08:12,839 --> 01:08:17,040 times I was like okay I'm done I'm done

1615 01:08:14,880 --> 01:08:18,880 with this like I need something where I

1616 01:08:17,040 --> 01:08:21,120 can easily make tasks for these projects

1617 01:08:18,880 --> 01:08:23,920 for work if I can't do that then what's

1618 01:08:21,120 --> 01:08:27,159 the point so that's why wrinkle is no

1619 01:08:23,920 --> 01:08:28,480 more I I put my close to the dryer for

1620 01:08:27,159 --> 01:08:32,759 no longer

1621 01:08:28,480 --> 01:08:34,920 wrinkly okay so price not justifiable I

1622 01:08:32,759 --> 01:08:37,600 would say a sauna a sauna is more

1623 01:08:34,920 --> 01:08:40,359 expensive than competitors in their same

1624 01:08:37,600 --> 01:08:41,799 area like same space so it's more

1625 01:08:40,359 --> 01:08:43,640 expensive than Monday it's more

1626 01:08:41,799 --> 01:08:44,799 expensive than wrinkle it's more

1627 01:08:43,640 --> 01:08:48,719 expensive than

1628 01:08:44,799 --> 01:08:53,560 clickup by quite a bit I think like $8

1629 01:08:48,719 --> 01:08:56,560 more per month and so it doesn't offer

1630 01:08:53,560 --> 01:09:00,880 as many features

1631 01:08:56,560 --> 01:09:03,400 and it is well polished and it's a great

1632 01:09:00,880 --> 01:09:05,839 UI but if you're getting the less

1633 01:09:03,400 --> 01:09:10,520 features and you're paying more

1634 01:09:05,839 --> 01:09:12,120 money and you don't have like any large

1635 01:09:10,520 --> 01:09:15,480 differences between the two I think it's

1636 01:09:12,120 --> 01:09:18,759 a difficult case to make that a SAA is

1637 01:09:15,480 --> 01:09:22,120 like fundamentally better or has that

1638 01:09:18,759 --> 01:09:24,880 much more of a of an enticing

1639 01:09:22,120 --> 01:09:27,839 offering which isn't the case obviously

1640 01:09:24,880 --> 01:09:30,759 because it's over price okay so there's

1641 01:09:27,839 --> 01:09:32,799 this other app called samama and samama

1642 01:09:30,759 --> 01:09:35,719 I mentioned earlier is an app that

1643 01:09:32,799 --> 01:09:40,560 specializes in in time blocking so

1644 01:09:35,719 --> 01:09:42,920 todoist is an app that does tasking

1645 01:09:40,560 --> 01:09:45,600 really well and I talked about that like

1646 01:09:42,920 --> 01:09:46,600 Tod dois and and tick tick do tasking

1647 01:09:45,600 --> 01:09:49,319 very

1648 01:09:46,600 --> 01:09:50,520 well one thing that it doesn't do and

1649 01:09:49,319 --> 01:09:52,960 it's starting to build out those

1650 01:09:50,520 --> 01:09:55,040 features and same thing with tic tick is

1651 01:09:52,960 --> 01:09:57,000 time blocking within the app so they

1652 01:09:55,040 --> 01:09:59,040 they recently released a calendar view

1653 01:09:57,000 --> 01:10:01,800 where you could see your calendar that

1654 01:09:59,040 --> 01:10:03,520 of that day or you can also look at your

1655 01:10:01,800 --> 01:10:05,480 upcoming events and view your calendar

1656 01:10:03,520 --> 01:10:06,640 you can see like the upcoming week and

1657 01:10:05,480 --> 01:10:09,320 you can kind of plan out your week and

1658 01:10:06,640 --> 01:10:11,120 time block your week and that's going to

1659 01:10:09,320 --> 01:10:14,040 those time blocks that you create are

1660 01:10:11,120 --> 01:10:16,840 going to be populated onto your work

1661 01:10:14,040 --> 01:10:18,560 calendar and your personal calendar and

1662 01:10:16,840 --> 01:10:20,960 whoever you're sharing it

1663 01:10:18,560 --> 01:10:22,840 with but before you really didn't have

1664 01:10:20,960 --> 01:10:24,600 that option like that wasn't available

1665 01:10:22,840 --> 01:10:26,640 and that's pretty much a new feature I

1666 01:10:24,600 --> 01:10:29,080 would say within

1667 01:10:26,640 --> 01:10:31,679 uh the last six months for sure that

1668 01:10:29,080 --> 01:10:33,280 came out and before you could make these

1669 01:10:31,679 --> 01:10:37,679 tasks but you had no way of getting them

1670 01:10:33,280 --> 01:10:40,480 on your calendar so Sam Sama was the

1671 01:10:37,679 --> 01:10:43,760 intermediary between your calendar and

1672 01:10:40,480 --> 01:10:47,120 your tasking plat platform that you use

1673 01:10:43,760 --> 01:10:49,440 and some Sama would combine your tasks

1674 01:10:47,120 --> 01:10:52,280 make them into events add durations on

1675 01:10:49,440 --> 01:10:54,520 them and and have advanced planning

1676 01:10:52,280 --> 01:10:56,199 around the tasks that you have but the

1677 01:10:54,520 --> 01:10:59,320 price for it is pretty

1678 01:10:56,199 --> 01:11:01,120 steep they're they're saying $20 a month

1679 01:10:59,320 --> 01:11:02,280 so and it was something I was looking at

1680 01:11:01,120 --> 01:11:04,040 because I was like okay if I could save

1681 01:11:02,280 --> 01:11:07,400 myself hours a

1682 01:11:04,040 --> 01:11:10,600 week not really save but use my hours in

1683 01:11:07,400 --> 01:11:12,360 my week much more efficiently and that

1684 01:11:10,600 --> 01:11:13,840 would potentially get me more free time

1685 01:11:12,360 --> 01:11:16,400 or make me more productive and more

1686 01:11:13,840 --> 01:11:17,520 valuable to my team then 20 bucks is not

1687 01:11:16,400 --> 01:11:21,520 that

1688 01:11:17,520 --> 01:11:25,080 much in my opinion so you know I'd be

1689 01:11:21,520 --> 01:11:27,960 all in for for time management at what

1690 01:11:25,080 --> 01:11:31,600 uh um $25 a

1691 01:11:27,960 --> 01:11:35,199 month which if it saves me say it's say

1692 01:11:31,600 --> 01:11:37,560 it makes me more productive for just low

1693 01:11:35,199 --> 01:11:40,239 estimates 10 hours a week like my

1694 01:11:37,560 --> 01:11:42,000 personal time and my work time that's

1695 01:11:40,239 --> 01:11:45,520 that's pretty low like maybe it's five

1696 01:11:42,000 --> 01:11:48,040 five and five that's huge huge 25 bucks

1697 01:11:45,520 --> 01:11:49,920 a week is is like jump change like

1698 01:11:48,040 --> 01:11:51,840 that's something that you compare people

1699 01:11:49,920 --> 01:11:53,800 compare with these AI subscriptions

1700 01:11:51,840 --> 01:11:56,040 where they're like oh it's $20 a month

1701 01:11:53,800 --> 01:11:58,320 for the best model

1702 01:11:56,040 --> 01:12:01,199 and I just think that's that's Steep and

1703 01:11:58,320 --> 01:12:03,239 it's too much money and then I asked

1704 01:12:01,199 --> 01:12:05,719 them okay how many subscri how many

1705 01:12:03,239 --> 01:12:07,600 subscriptions do you think you have and

1706 01:12:05,719 --> 01:12:11,560 they're like oh well I've got Netflix

1707 01:12:07,600 --> 01:12:14,360 I've got NFL sports package I've got

1708 01:12:11,560 --> 01:12:16,960 peacock I've got Hulu and all sorts of

1709 01:12:14,360 --> 01:12:18,880 subscriptions they have and then I asked

1710 01:12:16,960 --> 01:12:21,719 them how many of those subscriptions

1711 01:12:18,880 --> 01:12:24,760 save you time and then they get

1712 01:12:21,719 --> 01:12:25,679 silent and they're like none of them and

1713 01:12:24,760 --> 01:12:29,400 I was like

1714 01:12:25,679 --> 01:12:31,920 exactly so how about you try

1715 01:12:29,400 --> 01:12:33,280 to use some subscriptions that save you

1716 01:12:31,920 --> 01:12:35,040 time just try it out and see how much

1717 01:12:33,280 --> 01:12:36,639 time you save and if you don't save any

1718 01:12:35,040 --> 01:12:40,000 time then get rid of it

1719 01:12:36,639 --> 01:12:41,719 but I think people for some of these

1720 01:12:40,000 --> 01:12:42,840 subscriptions especially like this time

1721 01:12:41,719 --> 01:12:45,600 management thing that they would get

1722 01:12:42,840 --> 01:12:47,800 caught up on the price so $20 a month is

1723 01:12:45,600 --> 01:12:50,080 crazy for time blocking but if you could

1724 01:12:47,800 --> 01:12:53,639 save 10 hours a week then like it's

1725 01:12:50,080 --> 01:12:55,760 super valuable and could become integral

1726 01:12:53,639 --> 01:12:57,800 to your workflow

1727 01:12:55,760 --> 01:12:59,639 so that that's that's my Approach and

1728 01:12:57,800 --> 01:13:04,000 and so I'm willing to spend the money if

1729 01:12:59,639 --> 01:13:06,679 it if it if it saves me time but I'm

1730 01:13:04,000 --> 01:13:09,639 going to use Do's feature that they have

1731 01:13:06,679 --> 01:13:12,719 and it might not be as robust but I

1732 01:13:09,639 --> 01:13:15,159 think it gets the job done and it saves

1733 01:13:12,719 --> 01:13:16,440 me 20 bucks a month and I don't it

1734 01:13:15,159 --> 01:13:17,280 doesn't cost me that much time to use

1735 01:13:16,440 --> 01:13:19,520 that

1736 01:13:17,280 --> 01:13:23,239 feature okay so those are the those were

1737 01:13:19,520 --> 01:13:26,239 everything that I I discovered during my

1738 01:13:23,239 --> 01:13:29,920 workflow remap where I was very

1739 01:13:26,239 --> 01:13:31,480 concerned with how things were going I

1740 01:13:29,920 --> 01:13:32,840 wasn't getting enough work done it

1741 01:13:31,480 --> 01:13:34,480 wasn't I wasn't getting enough work done

1742 01:13:32,840 --> 01:13:37,800 I mean frease that I wasn't getting

1743 01:13:34,480 --> 01:13:40,520 enough deep work time slots so I wasn't

1744 01:13:37,800 --> 01:13:45,080 getting enough time in the Deep work

1745 01:13:40,520 --> 01:13:46,360 sector sector or segment of my workflow

1746 01:13:45,080 --> 01:13:48,560 and so that was a concern because I

1747 01:13:46,360 --> 01:13:51,080 wasn't doing enough coding and I wasn't

1748 01:13:48,560 --> 01:13:53,080 getting those those high value projects

1749 01:13:51,080 --> 01:13:55,679 completed not saying the things that I

1750 01:13:53,080 --> 01:13:58,080 working on are high value but

1751 01:13:55,679 --> 01:14:01,360 those things related to programming

1752 01:13:58,080 --> 01:14:03,840 saved the whole team a lot of time and

1753 01:14:01,360 --> 01:14:06,880 many of the meetings I'm in are longer

1754 01:14:03,840 --> 01:14:09,080 term picture like one month away or

1755 01:14:06,880 --> 01:14:11,679 three weeks away or one quarter away or

1756 01:14:09,080 --> 01:14:14,320 six months down the line that I'm

1757 01:14:11,679 --> 01:14:16,800 planning and so the team won't see that

1758 01:14:14,320 --> 01:14:19,159 for a while but the coding thing keep

1759 01:14:16,800 --> 01:14:22,840 working on that that saves everyone time

1760 01:14:19,159 --> 01:14:26,120 and is high value for the

1761 01:14:22,840 --> 01:14:28,880 group okay yeah that that was my thought

1762 01:14:26,120 --> 01:14:31,480 process and my productivity stack and

1763 01:14:28,880 --> 01:14:32,480 how I go about my time management I use

1764 01:14:31,480 --> 01:14:34,600 different

1765 01:14:32,480 --> 01:14:37,520 methodologies and techniques depending

1766 01:14:34,600 --> 01:14:40,639 on the situation as I said before I use

1767 01:14:37,520 --> 01:14:43,679 eat the Frog for workouts I use the pom

1768 01:14:40,639 --> 01:14:45,480 Pomodoro Technique and eat the Frog for

1769 01:14:43,679 --> 01:14:46,880 tasks that are dragging I gave you an

1770 01:14:45,480 --> 01:14:51,280 example

1771 01:14:46,880 --> 01:14:53,400 about reporting issues for long-term

1772 01:14:51,280 --> 01:14:56,239 initiatives I use day theming which is

1773 01:14:53,400 --> 01:14:59,440 used by Founders and

1774 01:14:56,239 --> 01:15:02,360 CEOs and for deep

1775 01:14:59,440 --> 01:15:05,199 work time slots I use time blocking to

1776 01:15:02,360 --> 01:15:08,639 allow myself some time to do some head

1777 01:15:05,199 --> 01:15:11,320 down work and my my experience with with

1778 01:15:08,639 --> 01:15:14,800 deep work is I I typically or am doing

1779 01:15:11,320 --> 01:15:17,000 programming for resource allocation I

1780 01:15:14,800 --> 01:15:18,880 use the Eisenhower Matrix and there you

1781 01:15:17,000 --> 01:15:20,600 go like that that's how I go about my

1782 01:15:18,880 --> 01:15:23,480 time management I feel like I use my

1783 01:15:20,600 --> 01:15:25,440 time pretty efficiently and I hope that

1784 01:15:23,480 --> 01:15:27,440 I keep improving it maybe can get some

1785 01:15:25,440 --> 01:15:30,760 more time I mean it would be love I

1786 01:15:27,440 --> 01:15:32,960 would love the idea of just maybe we we

1787 01:15:30,760 --> 01:15:36,920 can't really slow the Earth's rotation

1788 01:15:32,960 --> 01:15:38,679 but maybe we can speed up so many tasks

1789 01:15:36,920 --> 01:15:41,400 that

1790 01:15:38,679 --> 01:15:45,239 mentally we're spending half the time

1791 01:15:41,400 --> 01:15:47,080 that we normally spend on things and and

1792 01:15:45,239 --> 01:15:50,360 we maybe we can just free up another 12

1793 01:15:47,080 --> 01:15:52,080 hours of our day that'd be great because

1794 01:15:50,360 --> 01:15:53,400 I I can't get more time but I can only

1795 01:15:52,080 --> 01:15:55,800 use my time more

1796 01:15:53,400 --> 01:15:57,400 efficiently so

1797 01:15:55,800 --> 01:16:01,280 I hope that you like this episode this

1798 01:15:57,400 --> 01:16:06,280 week I am going to be discussing next

1799 01:16:01,280 --> 01:16:08,880 week Gemini gyms which are AI agents

1800 01:16:06,280 --> 01:16:11,600 that now are released so now I can use

1801 01:16:08,880 --> 01:16:13,239 these AI agents to create my own gems

1802 01:16:11,600 --> 01:16:14,480 and so we'll see I don't know how

1803 01:16:13,239 --> 01:16:17,040 full-fledged the features are going to

1804 01:16:14,480 --> 01:16:19,760 be but what they demoed it looked pretty

1805 01:16:17,040 --> 01:16:22,760 cool I did some trial and error before

1806 01:16:19,760 --> 01:16:26,639 this episode to give some snip bits

1807 01:16:22,760 --> 01:16:28,280 about it and I I overall

1808 01:16:26,639 --> 01:16:30,719 think it's going to be pretty cool and

1809 01:16:28,280 --> 01:16:32,719 promising and I like the direction that

1810 01:16:30,719 --> 01:16:35,080 Gemini is taking or Google's taking with

1811 01:16:32,719 --> 01:16:37,400 gimini and I I kind of like their

1812 01:16:35,080 --> 01:16:39,480 theming maybe their naming conventions

1813 01:16:37,400 --> 01:16:41,440 are a little bit less confusing than

1814 01:16:39,480 --> 01:16:43,040 before and hopefully they keep this

1815 01:16:41,440 --> 01:16:45,679 Direction with with different branding

1816 01:16:43,040 --> 01:16:47,120 of the different segments of their llms

1817 01:16:45,679 --> 01:16:49,880 or AI

1818 01:16:47,120 --> 01:16:51,520 offerings because I know some of their

1819 01:16:49,880 --> 01:16:53,480 other stuff was quite

1820 01:16:51,520 --> 01:16:55,960 confusing and they're they're keeping

1821 01:16:53,480 --> 01:16:58,120 with the gym I think they've got gimma

1822 01:16:55,960 --> 01:17:00,920 jifi or

1823 01:16:58,120 --> 01:17:02,560 Gemini uh one other one I don't know

1824 01:17:00,920 --> 01:17:05,000 they they've got like five different

1825 01:17:02,560 --> 01:17:05,920 models all Nam with this with G and I at

1826 01:17:05,000 --> 01:17:09,080 the

1827 01:17:05,920 --> 01:17:11,199 end so it's hard to keep up sometimes

1828 01:17:09,080 --> 01:17:14,080 with that

1829 01:17:11,199 --> 01:17:17,199 but yeah I hope you like the episode and

1830 01:17:14,080 --> 01:17:20,239 if you wow it's hour 20 I hope that you

1831 01:17:17,199 --> 01:17:22,800 like the episode and if you enjoy these

1832 01:17:20,239 --> 01:17:24,440 episodes please like And subscribe or

1833 01:17:22,800 --> 01:17:27,520 follow wherever you're seeing this

1834 01:17:24,440 --> 01:17:31,880 podcast at it

1835 01:17:27,520 --> 01:17:34,360 definitely increases my view viewage

1836 01:17:31,880 --> 01:17:36,120 with the algorithm and so my viewership

1837 01:17:34,360 --> 01:17:39,159 goes up and it gives me an opportunity

1838 01:17:36,120 --> 01:17:43,360 to help other people or entertain other

1839 01:17:39,159 --> 01:17:45,560 people and so that's my ask to you and

1840 01:17:43,360 --> 01:17:48,080 of course wherever you are in this world

1841 01:17:45,560 --> 01:17:49,360 have a good day have a good night have a

1842 01:17:48,080 --> 01:17:51,840 good

1843 01:17:49,360 --> 01:17:54,199 afternoon and I'll talk to you next week

1844 01:17:51,840 --> 01:17:54,199 peace